PA to the CEO

SUMMARY:
We are seaching for a highly presentable Personal Assistant (PA) to the CEO of a group of companies is a highly organized and detail-oriented individual who provides comprehensive administrative support to the CEO. The PA will act as a gatekeeper and facilitator, ensuring that the CEO’s time is managed effectively and that the CEO can focus on strategic priorities. This role requires a high level of discretion, professionalism, and the ability to work in a fast-paced environment. 

SHE must be fully bilingual in both AFRIKAANS and English as most of our clients are Afrikaans and written and verbal communication in AFRIKAANS is a non-negotiable.

POSITION INFO:
Experience and Qualification:

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Minimum of 5 years of experience in a similar role supporting C-level executives, preferably in a multi-company environment.
• Experience in managing complex schedules and multitasking in a fast-paced environment.
• Fully bilingual in both AFRIKAANS and English - most of our clients are Afrikaans and written and verbal communication must be on Afrikaans home level.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Ability to work independently and make sound decisions under pressure.
• Strong interpersonal skills and a professional demeanor.

• Executive Support:
  
  • Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Prioritize and manage multiple tasks, ensuring that deadlines are met and important matters are addressed promptly.
  • Prepare meeting agendas, take minutes, and follow up on action items as required.
  • Preperation for monthly EXCO meetings.
  • Coordinate and prepare necessary documents and materials for meetings and presentations.
• Communication Management:
  
  • Serve as the primary point of contact between the CEO and internal/external stakeholders.
  • Screen and manage incoming correspondence, emails, and phone calls, prioritizing and responding as appropriate.
  • Draft, proofread, and edit communications on behalf of the CEO.
• Project Coordination:
  
  • Assist the CEO with various projects, including research, data collection, and report preparation.
  • Track progress on key initiatives and ensure the CEO is updated regularly on project status.
  • Liaise with department heads and other senior executives to ensure alignment with the CEO’s directives.
• Administrative Duties:
  
  • Organize and maintain confidential files and records.
  • Handle expense reports, budgeting, and invoicing related to the CEO’s office.
  • Coordinate logistics for company events, meetings, and conferences as needed.
• Relationship Management:
  
  • Build and maintain strong relationships with key stakeholders, both within the organization and externally.
  • Facilitate smooth communication between the CEO and other executives, clients, and partners.
  • Ensure that the CEO is well-prepared and informed for all engagements.

NB! This job is now closed. You can apply for other jobs by uploading your CV.