PA TO CEO ( PAARL)

SUMMARY:
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POSITION INFO:

One of our clients based in Paarl, is looking for a professional Personal Assistant to the CEO for their busy company (water, energy and energy recycling management services)

Grade 12 Plus Post Matric Secretarial Certificate Or Senior Secretarial Certificate Or Assessed Equivalent Competence.

• Five To Eight Years Experience As Senior/Executive Secretary In A Similar Environment.
• Computer Literate In The Relevant Software (Google Suite, Relevant Erp, Docusign Etc).
• Working Knowledge Of Statutory Requirements As Far As The Company Registration Etc.
• Is Concerned Through Cipc, Management Of Filing For The Company.
• General Business Experience In The Marketing / Finance / Procurement Fields Will Be An Advantage.
• Previous Exposure Working In A Global Multinational Is A Distinct Advantage.
• Exceptional Verbal Communication Skills Required.
• We Require A Motivated Self Starter Who Is Able To Use Their Initiative.
• Excellent Organisational Skills And Attention To Detail.

Responsibilities

1. Serve as a Personal Assistant to the CEO and carry out duties effectively and in the best interests of the Company.
2. Diary management
3. Coordination of travel arrangements both local and international as well as for all international travellers who visit SA.
4. Typing, filing and administration
5. Coordination of events the company

Duties

1. Make all business trip arrangements for CEO/Directors/HR, i.e. appointments, hotels, flights, etc. on a computerised online system, drawing up the Itinerary.
2. Make all business trip arrangements for visiting dignitaries travelling to SA
3. In the CEO's absence from the office, ensure calls are transferred to and handled by other responsible members of staff.

4. Screen all CEO’s telephone calls, and make calls for him.
5. Make appointments with customers/potential customers within South Africa with whom the CEO wishes to meet.
6. Arrange all internal meetings as required by the CEO and take minutes where necessary
7. Coordinate presentations, minutes and agendas for all Senior/Executive Management meetings
8. Liaise with members of staff and external parties wishing to set up appointments with CEO
9. Arrange itineraries for CEO’s overseas visitors and organise, when required, lunches in the Boardroom or at outside venues.
10.  Type correspondence, monthly schedules and graphs, monthly GM reports and any other information/documentation required by CEO

11. Take accurate minutes of meetings and distribute.
12. Maintain a filing system for the CEO.
13. Manage leave of Management Team.
14. Create travel profiles on KDS platform
15. Management of CEO’s calendar if required.
16. Lead and assist with the Social Committee duties.
17. Coordination of special events and communication as & when required.
18. Assist and set up Team Building events.
19. Assist with arranging the annual Senior Managers Conference.
20. Generate Purchase Requisitions and Purchase Orders on LATIS software package.
21. Serve on the H&S Committee if applicable based on location.
22. Financial recons of travel / expenses etc.
23. Place monthly tea and coffee order for relevant offices
24. Perform any other duties required by the CEO.