Office and HR Administrator

SUMMARY:
An established and growing software engineering company, is seeking a highly motivated and organised Office and HR Administrator to join our dynamic team. This role offers a unique opportunity to combine your administrative expertise with your passion for people and contribute to the smooth running of our offices.

POSITION INFO:

This diverse role encompasses a wide range of responsibilities, allowing you to make a real impact on our day-to-day operations. You will:

• Office Administration:
• Manage daily office operations, including liaison with our office rental agencies.
• Handle procurement, monitor stock levels, and manage office-related budgets.
• Oversee office access control, parking allocation, and logistics.
• Manage office repairs and maintenance, ensuring a safe and efficient working environment.
• Coordinate hotdesk setup and allocation.
• Manage logistics for hardware maintenance and returns.
• Assist with filing and paperwork.
• Provide support with new starter onboarding and staff exit administration.
• Assist with meeting organisation, travel arrangements, and expense reconciliation.
• Supervise the Office Cleaning staff.
• Assist the Marketing Team with staff events.
• Answer phones, welcome visitors, and provide general office support.
• Identify and implement process improvements to optimise office efficiency.
• Recruitment Support:
• Assist in the recruitment process by evaluating CVs, shortlisting candidates, and scheduling interviews.
• Liaise with candidates and recruitment agencies.
• Conduct initial screening interviews (Meet & Greet).
• Assist with preparing employment agreements.
• Help ensure background checks are completed for new starters.
• Assist with tracking and recording relocation expenses.
• Human Resources Support:
• Maintain accurate personnel records (electronic and hard copy).
• Prepare and send out employment-related documentation (e.g., employment agreements, salary structures, leave forms).
• Support leave management and track leave balances.
• Liaise with medical aid advisors to manage staff medical aid plans.
• Inform the Finance Department of staff changes affecting payroll.
• Support the profit share enrolment process.
• Arrange performance review meetings.

Respond to general HR queries and escalate issues as needed

• Essential Skills and Experience:
• 2 years of office administration experience.
• Strong administrative and organisational skills.
• Meticulous attention to detail.
• Excellent written and verbal communication skills in English.
• Strong interpersonal skills.
• Highly ethical and able to handle confidential information.
• Self-motivated and results-oriented.
• Proficient in Microsoft Office Suite and Google Workspace.
• Able to meet deadlines and provide progress updates.
• Proactive and takes initiative.
• Willingness to learn.
• Approachable and enjoys working with people.
• Honest, hardworking, and flexible.
• Must own a vehicle and have a valid Code 08 South African driver’s license.
• Desirable Skills and Experience:
• Knowledge of South African Labour Law and HR best practices.
• Experience in a recruitment, HR, or finance role.
• A tertiary degree or qualification in Business Administration, Commerce, HR, (Industrial) Psychology or a related field.

If you''re ready to take on a challenging and rewarding role where you can make a real difference, we encourage you to apply!