Office Manager & Bookkeeper

SUMMARY:
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POSITION INFO:

Overview: 

Our client in the the retail sector is looking to employ an Office Manager/Bookkeeper. 

Minimum Requirements: 

• Grade 12 / Matric
• Relevant Bookkeeping / Finance qualification highly advantageous
• Basic bookkeeping experience essential, including capturing cash book, reconciliations etc.
• 3+ years working experience in a similar role

Responsibilities:

Finance:

• Processing on Pastel Evolution
• UIF, PAYE and SDL (EMP201)
• VAT; PAYE and UIF reconciliations - EasyFile
• Supplying income statements timeously for each business on a monthly basis
• Investigating variances and highlighting changes that affect the figures, including abnormal payments and increase in cost of sales
• Reconcile banking with cash sales monthly including undeposited cash and speedpoints
• 3rd party payments
• Petty Cash
• Financial Year preparation and submission by 30 March each year

Human Resources:

• Letters of Appointments; Contracts (Fixed Term & Permanent)
• Leave Applications & Recording
• Disciplinary Hearings
• Letters of increase
• Salaries and wages
• Staff account and loan management

Creditors:

• Supplier applications
• Checking in stock and loading GRV’s
• Intercompany journals
• Invoicing stock to the different companies
• Reconciling supplier accounts (making & checking payments)
• Processing of stock take counts
• Investigating stock take variances

Debtors:

• Account applications, including following up on trade references
• Reconciling debtors accounts
• Submitting of statements for payment
• Overdue account follow ups
• Debtors’ queries

General

• Booking of courier
• Housekeeping supplies
• Ordering of stationery
• Overall management of the office in terms of repairs and maintenance, telephone systems and IT related queries and issues

Reports:

• Daily and Monthly sales reports
• Weekly Debtors reports and meetings
• Monthly reports of the turnover
• Monthly income statements
• Monthly leave balance reports