Office Co-ordinator

SUMMARY:
Responsible for strategic project management, organizing and coordinating the CEO’s office operations and procedures in order to ensure organisational effectiveness and efficiency.

POSITION INFO:
JOB DESCRIPTION

• Ensuring the professional and timely dispatch and distribution of relevant correspondence;
• Carry out research and relevant studies on specific topics related to business, policy and others as required and prepare reports on findings.
• Receiving and welcoming guests for the CEO;
• Scheduling of arrangements for the CEO’s meetings with internal and external stakeholders.
• Maintain all work-related information in the strictest confidence; this includes, but is not limited to communications, either direct or indirect; strategic information and employee specific personnel information. Any breach in confidentiality may be subject to disciplinary action, up to and including termination;
• Provide support to the Personal Assistant;
• Drawing relevant files in preparation for meetings and engagements;
• Running personal errands for the CEO as required;
• Communicating with internal and external stakeholders telephonically, in person and in writing through the drafting of letters, documents, reports, faxes and e-mail messages;
• Interpret and respond to email;
• Strategic project management in the office of the CEO,
• Organizing general staff meetings and overseeing the agenda, compilation and distribution of minutes with approval of the CEO;
• Assist in preparations of EXCO and Board reports as required
• Travel on behalf of CEO to attend some skills related meetings
• Attend executive meetings with the CEO
• In addition to these typical duties, may perform other duties as assigned and required

• A relevant post graduate tertiary qualification in business, management, administration or similar
• Project Management
• Presentation Skills
• Min 8 - 10 years’ work experience in a similar field
• Relevant experience in the Fibre processing and manufacturing sub-sectors would be advantageous
• Above-average understanding of Government’s skills development initiatives and the mandate assigned to company
• The ability to influence policy and engage with diverse stakeholders at the highest level
• Sound knowledge of the PFMA, SDLA, NSDS, SAQA Act and other relevant legislation.