Office Administrator Cape Town

SUMMARY:
A well-established Software Engineering company is looking for a confident self-starter with experience in office accounting and strong PC literacy to join their team as an Office Administrator.

POSITION INFO:

Type of Employment: Full-time

Job Summary: We are seeking a detail-oriented and organized Office Administrator to manage our day-to-day office operations. The ideal candidate will have a strong background in office administration, excellent communication skills, and the ability to handle multiple tasks efficiently.

Responsibilities:

• Handle day-to-day office administration and interactions with rental agencies in Cape Town and Johannesburg.
• Run office errands, which may require driving to meetings, company events, or collecting hardware.
• Reconcile and manage office running costs and budgets.
• Monitor, order, and purchase hardware, office, and cleaning supplies.
• Manage office access control, parking allocation, and logistics.
• Oversee office repairs and maintenance.
• Manage hotdesk setup and allocation.
• Coordinate hardware maintenance and returns logistics.
• Assist with filing office paperwork.
• Support New Starter onboarding administration.
• Assist with staff exit administration.
• Organize meetings, make travel arrangements, and reconcile travel costs.
• Manage Office Cleaning staff.
• Assist the Marketing Team with arranging staff events.
• Answer phones, greet guests, and manage front door access.
• Implement improvements to streamline and optimize office operations.
• Perform other ad-hoc tasks as needed.

Required Skills:

• Strong administrative skills with great attention to detail.
• Flexibility and a methodical approach to work.
• Good organizational and prioritization skills.
• Excellent written and verbal communication skills.
• Self-motivated, team player, action- and results-oriented.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Google Docs, Google Sheets, Google Slides).
• Ability to set and achieve deadlines and provide regular progress updates.
• Initiative and proactivity towards daily tasks.
• Willingness to learn and a keen interest in technology.
• Friendly demeanour and enjoys working with people.
• Honest, hard-working, and reliable.
• Owns a motor vehicle and holds a valid South African driver’s license.

Qualifications / Experience:

• Matric (Grade 12) essential.
• Strong PC literacy skills with at least 18 months of experience using Microsoft Office and Google Workspace.
• Minimum of 2 years'''' experience in office administration.

Application Process: Interested candidates should email their CV to