Office Administrator

Recruiter:

Pronel Personnel

Job Ref:

639612579

Date posted:

Friday, February 21, 2025

Location:

Howick, South Africa

SUMMARY:
-

POSITION INFO:

Our client based in Merrivale, Howick is seeking a highly organized and detail-oriented Office Administrator to join their team. This role is essential in ensuring smooth daily operations and maintaining accurate records. The ideal candidate will be proactive, communicative, and skilled in QuickBooks and Microsoft Excel.

Duties and responsibilities:

Daily Job Cards

To collect job cards from technicians and check all detail
To capture / open job card on QuickBooks
To fill in or adjust missing detail and pricing of non-itemised spares
To capture job card number and description on spread sheet
To hand over job cards to manager for sign off
To hand completed job card to admin for invoicing

Weekly Job Cards

To check all job cards are handed in and tie up to weekly time sheets
To collect and follow up and collect and capture all sub contractors job cards and invoices
To hand over to manager for sign off
To hand completed sub contractors’ invoice and job card to admin for invoicing

Daily Time Sheets

To collect time sheets from Technicians
To check information on time sheets is correct
To check on Tracker that overtime corresponds with claim
To capture time sheet information onto spread sheet
To check all time sheet information, tie up to job card information on spread sheet

Creditors

To collect creditors bills daily form technicians and sub contractors and tie up to order numbers
To collect creditors bills daily from suppliers and tie up to order numbers
To update stock item pricing on QuickBooks
To hand supplier bills complete with order numbers and hand over to manager for sign off
To hand over complete creditor bill to admin for capturing
To reconcile month end creditor statements and collect any outstanding bills
To manage freighting of goods and documentation

Vehicles

To update mileages on vehicle board weekly
To organise planned maintenance and repairs
To update monthly vehicle information spread sheet
To manage and update vehicle licences
To manage vehicle insurance claims
To carry out daily checks on car track

General

Arrange accommodation for technicians when required
Assist with admin functions where required
Request order numbers from customers where required
Assist with incoming calls and taking messages
To communicate with technicians constantly

Interested candidates are encouraged to apply for the role directly online.

Kindly note, our consultants receive more than 300 applications daily, it is not physically possible for us to regret everyone. If you do not hear back from a consultant within 5 - 10 working days, please consider your application unsuccessful this time around. We appreciate your understanding in this regard.

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