Office Administrator

SUMMARY:
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POSITION INFO:

Responsibilities:

• Fielding telephonic queries and managing the responses to generic enquiry email inboxes.
• Identify office needs (repairs/replacement of office equipment and office maintenance)
  • Liaise with suppliers and obtain quotes -present for approval and manage process till end results achieved
• Manage and maintain a record of office equipment as per the working-from-home provision, as well as equipment not in use or in storage
• Administration of IT resources in office/printers as well as reporting connectivity issues by liaising with IT support and distributing communication to those affected.
• Assist with on-site events i.e. coordinate catering and set up of the meeting room/s.
• Manage the professional and welcoming appearance of the office and ensure effective housekeeping is maintained
  •  Liaise with the housekeeping staff and delegate tasks accordingly if and when required
• Provide backup to the governance secretariat by recording high-level minutes and servicing committee and board meetings when required
• Administration of the exemptions process as per the accreditation held with accredited universities.
• Assist with requests and projects within various departments as and when required.
• General administration tasks which include data capturing, filling, and liaising on behalf of other departments when required

Minimum Requirements:

• Post-matric qualification in office administration would be beneficial
• Matric
• At least 3 years experience in a similar role, including the servicing of high-level meetings.
• Tech savvy and working knowledge of Microsoft Teams and Zoom
• Proficient in Microsoft Office [Word, Excel, PowerPoint]
• An ability to work independently without close supervision and in a team.
• An ability to communicate effectively both verbally and in writing