National Contracts Specialist

SUMMARY:
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POSITION INFO:

Contract Support & Review:

• Supply the legal team with essential commercial details needed to draft, review, and revise agreements, ensuring they meet legal and company standards.
• Ensure that all contract terms are clear, enforceable, and aligned with the company’s strategic objectives and policies.

• Negotiation:

  • Lead contract negotiations with external parties to secure favorable terms and conditions.
  • Collaborate with internal stakeholders to understand their requirements and ensure these are accurately reflected in the contract terms.

• Compliance and Risk Management:

  • Ensure adherence to all relevant laws and regulations.
  • Identify potential risks within contract terms and propose amendments to mitigate those risks.
  • Monitor contract performance to ensure all parties fulfill their contractual obligations.

• Contract Administration:

  • Oversee the entire contract lifecycle from handover to closure, ensuring all obligations are met.
  • Maintain accurate and up-to-date records of all contracts and related documents.
  • Track contract expiration dates and manage renewals or terminations as needed.

• Stakeholder Collaboration:

  • Collaborate closely with rental, aftermarket, legal, finance, procurement, and other departments to ensure contract terms are aligned with business needs.
  • Provide guidance and training to internal teams on contract policies and procedures.

• Reporting and Analysis:

  • Prepare regular reports on contract status, compliance, and performance metrics.
  • Conduct periodic audits of contracts to ensure accuracy and completeness.

• Customer Management:

  • Support sales teams by tracking commercial contracts through relevant timelines, amendments, and approval stages.
  • Engage with customers monthly to ensure all aspects of commercial contracts are being met.
  • Ensure annual increase letters and/or rate cards are approved and signed by the company and customer.
  • Maintain and grow relationships with existing and new customers to ensure the company’s equipment market share increases.

  Governance:

  • Collaborate with the legal team to ensure contracts and any relevant amendments comply with legal requirements and data protection laws (such as POPIA).
  • Capture and ensure the safekeeping of all contractual documentation and binding correspondence.
  • Maintain relationships with identified internal stakeholders and serve as a key point of contact for key matters related to contracts.
  • Identify opportunities to improve business processes and collaborate on plans for continuous improvement.
  • Maintain a matrix list of all customer Service Level Agreements and their current status.

Must have responsibilities:

• Grade 12 / Matric, with a minimum of 5 years of experience in a similar role and environment, including exposure to business financial processes and calculations.
• Solid background in financial management and costing.
• Advanced to expert proficiency in MS Outlook, Word, and Excel.
• Bachelor’s degree in business administration, Law, or a related field.
• Certification as a Certified Professional Contract Manager (CPCM) or similar qualification.
• 3-5 years of experience in contract management, negotiation, or a related area.
• Experience in the Material Handling Equipment (MHE) industry, Construction, Logistics or Minning. 
• Familiarity with Autoline, CRM databases, and other ERP systems.
• Strong knowledge of contract law and relevant regulations.
• Excellent skills in negotiation, communication, and interpersonal relations.
• High attention to detail with strong organizational abilities.
• Proficiency in contract management software and Microsoft Office Suite.
• Ability to work independently, manage multiple priorities, and thrive in a fast-paced environment.
• General understanding of the telematics ecosystem, with a focus on accelerating customer success, driving business growth, and optimizing fleet operations.

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