Logistics/Transport Administration Manager

SUMMARY:
Our client  is urgently looking to employ an experienced Logistics/Transport Administration Manager at their organization

POSITION INFO:
Location: Kraaifontein, Western Cape

Job Description:
The overall objective of this Operations Admin Manager role is to effectively manage and oversee the general office administration of Tautliner/Refrigerated Transport operations as well as supervise an administrative team and ensure daily tasks are completed seamlessly.

Requirements:

• Matric
• Advanced Studies (Tertiary Diploma/Degree) advantageous
• Experience in a transport environment is essential.
• Admin Management/Supervisory experience.
• General administrative experience
• Overall understanding of HR procedures.
• Must be fluent in Afrikaans

• Manage schedules and deadlines.
• Leave administration.
• Reporting and recons.
• Ensuring that client requirements are met.
• Queries.
• Monitoring inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
• Payroll.
• Finance support (Debtors/Creditors/Pettycash).
• Maintain positive office morale and plan/facilitate staff birthdays, office events and team building activities.
• Ensure the smooth and adequate flow of information within the company.
• Recruit and train personnel and allocate responsibilities and office space.
• Assessing staff performance and providing coaching and guidance to ensure maximum efficiency.
• Driver contracts and submitting full employment pack to HR.
• Ensuring that licences/PDP’s and asset/fleet lists are up to date on the in-house system.
• Planning and coordinating administrative procedures and systems and devising ways to streamline processes

• POD data capturing on in-house system and invoicing.
• Ensuring POD packs are complete and correct.
• Liaise with Fleet Managers to ensure outstanding POD’s. are requested and received.
• Matching and requesting outstanding purchase orders.
• Fuel capturing on in-house system.
• Weekly fuel recons.
• Scanning and filing.
• Ensuring client requirements are met.
• Queries.
• Fines.
• Licence/PDP administration.