Legal Secretary /Office Administrator

SUMMARY:
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POSITION INFO:

We are seeking an experienced Legal Secretary/Office Administrator to join our prestigious law firm based in the heart of Cape Town's CBD. The ideal candidate will have a strong background in legal secretarial work and office administration. This role requires a high level of professionalism, discretion, and efficiency.

Please kindly email your CV to or apply here.

Key Responsibilities:

• Legal Secretarial Work:

  • Preparing, editing, and formatting legal documents.
  • Managing correspondence and filing.
  • Organizing and maintaining client files.
  • Handling confidential information with discretion.

• Dictation and Document Management:

  • Transcribing dictations and ensuring accuracy in legal documents.
  • Managing electronic and hard copy document storage.

• Invoicing:

  • Preparing and processing client invoices.
  • Managing billing inquiries and follow-ups.
  • Assisting with financial administration as required.

• Office Administration:

  • Coordinating office supplies and equipment.
  • Overseeing office operations to ensure a smooth workflow.
  • Assisting with the coordination of meetings, appointments.
  • Liaising with vendors, clients, and internal staff.

Qualifications and Experience:

• Proven experience as a Legal Secretary or Office Administrator in a legal environment.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and legal software.
• Ability to work independently and manage multiple priorities.
• Discretion and confidentiality are essential.