Legal Secretary

SUMMARY:
Motsoeneng Bill Attorneys Incorporated, a leading boutique law firm, is looking for a Legal Secretary to join the MBA Incorporated Team in Durban, Umhlanga.

POSITION INFO:
What we are looking for:
An experienced legal secretary to provide administration and coordination assistance and support to the attorneys.

Key Responsibilities and Duties – includes but not limited to:

• Provide administration and coordination assistance and support to the attorneys;
• Filing, organising, and maintaining documents, case files and law libraries;
• Opening and closing of legal files in accordance with the legal practice;
• Organise and maintain legal files in accordance with the legal practice;
• Assist in handling legal administration requirements;
• Assist in the preparation and processing of legal documents;
• Apply to court for hearing and trial dates;
• Prepare, serve, and file court documents;
• Prepare legal documents such as notices and letters;
• Check and monitor standing instructions;
• Print all correspondence, pleadings and documents and file same in physical / hard copy files;
• Ensure documents dispatched are accurate;
• Create new matters on Ghost Practice and provide fee earners working on matters with matter numbers;
• Manage incoming mail and documents;
• Liaise with messenger / driver;
• Arrange consultations with clients and update them on the status of their matters;
• Assist in contacts register by making sure they are in place and up to date;
• Assist in maintaining legal opinions database;
• Assist the attorneys with legal research;
• Administrative support;
• Will be required to manage reception area when necessary.

• Legal qualification would be advantageous;
• 6 to 8 years relevant experience;
• Experience in using Ghost Practice and Caselines / Court Online;
• Excellent computer proficiency (MS Office – Word, Excel and Outlook);
• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external personnel and clients;
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices;
• Administration and coordination experience;
• Exceptional telephone etiquette;
• Organisational skills;
• Problem-solving skills;
• Time management skills;
• Excellent typing skills;
• Project management skills would be advantageous.

• Adaptable and organised;
• Digitally savvy;
• Must be able to work on different projects simultaneously;
• Extreme attention to detail;
• Willing to work extra hours in a high-pressured environment.