Legal Bookkeeper and Office Manager

Recruiter:

Greys Personnel

Job Ref:

CPT000790/jg

Date posted:

Tuesday, April 15, 2025

Location:

Capetown, South Africa

Salary:

Monthly

SUMMARY:
Our client a prestigious Law Firm is seeking a highly organized, proactive, and resourceful Legal Bookkeeper and Office Manager to support their dynamic team. This role is ideally suited for a candidate with extensive experience in both trust and business accounting, proficiency with accounting software (including Pastel and Winlaw), and a solid understanding of payroll management, VAT, UIF, and tax compliance. Additionally, they will act as the Office Manager, ensuring smooth daily operations and effective employee management.

POSITION INFO:

Position: Legal Bookkeeper and Office Manager

Location: Cape Town, Western Cape

Minimum Qualifying Criteria:

Relevant Qualification in Accounting, Finance, or Office Administration is preferred
Minimum 5 years of Bookkeeping and Office management experience in a law firm.

Software Proficiency:

Advanced knowledge of Pastel and Winlaw is essential.
Experience with other Accounting Software is advantageous.

Skills:

Strong understanding of trust and business accounting principles.
Knowledge of VAT, UIF, and tax compliance.
Excellent organizational and multitasking abilities.
Strong interpersonal and communication skills for team management.

Personal Attributes:

Detail-oriented with a high level of accuracy.
Proactive and capable of working independently.
Discreet and trustworthy, with the ability to handle sensitive information.
Problem-solving mindset with a focus on efficiency and productivity.

Roles and Responsibilities

Accounting & Financial Management:

Maintain accurate financial records, including trust and business accounts, in compliance with legal and regulatory requirements.
Process payments, reconcile accounts, and prepare financial statements and reports.
Handle VAT calculations, VAT returns, UIF, and PAYE submissions accurately and on time.
Manage payroll for all employees, including deductions, bonuses, and statutory contributions.
Utilize and maintain accounting software systems, including Pastel and Winlaw, ensuring data integrity.
Manage client billing, invoicing, and debt collection as needed.

Office Management:

Oversee day-to-day office operations, including supplies procurement, equipment maintenance, and vendor management.
Supervise and manage administrative and support staff across branches.
Implement and maintain efficient office systems and procedures to enhance productivity.
Serve as the liaison between different departments and branches to ensure effective communication and collaboration.
Assist with recruitment, onboarding, and training of new employees.

Compliance & Regulatory Duties:

Ensure compliance with financial regulations, including trust account requirements and tax legislation.
Prepare and assist with internal and external audits.
Stay updated on legislative changes affecting the firm’s financial operations.

How to apply:

1. Follow the link to our jobseeker's page - 2. Search for the job title
3. Click apply to submit your CV

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