Learning & Development Project Administrator

SUMMARY:
Support the Industry Learning and Capacity building team with project and event administration

POSITION INFO:

One of our clients in the Financial industry has a contract position available for a Learning & Development Project Administrator to join their dynamic team. This is a fully remote position.

Overall job purpose:

To support the Industry Learning and Capacity building team with project and event administration and expertise. The role will work on project close out for the Company's International Payments Conference 2023, planning and creating workstreams for he Company's International Payments Conference 2025. Planning, delivery and close out of Industry Awards 2023 and planning for Industry Awards 2024. Adhoc requirements relating to delivery of the Capacity Building Strategy and Plan.

Responsibilities:

• Develop and manage the project plans, repository, sharing of access with internal and external stakeholders for all projects.
• Develop project plans for all projects, update plans, distribute action items and follow up, ensure version control.
• Scheduling recurring and adhoc meetings for all projects.
• Co-create and manage projects risk register.
• Co-create agenda, distribute agenda and post meeting notes.
• Help to drive project outcomes and deadlines through project plans, action items, follow-ups.
• Manage and run some project work streams e.g. sponsor and exhibitor admin process for PIPC 2025, nomination process and RSVPs for Industry Awards.
• Coordinates and collaborates solutions for project challenges.
• Assists with planning, implementation and management of new learning projects which may include for example development of company webinars, company mentorship programs and new company learning platforms.
• Understands Finance systems and process flows.
• Manages multiple stakeholders needs, priorities and expectations through strong communication and interpersonal skills.
• Collaborates with multiple stakeholders to understand Compliance, Risk and Governance and Finance policies as it applies to our systems and processes.
• Adhoc admin related to all projects the Industry Learning and Capacity building team manage.

Minimum Requirements:

• 3+ years of experience as a Project Administrator
• 1-2 years of experience as an Events Coordinator
• A relevant tertiary qualification from a recognised Institution
• Experience in running multiple projects

Knowledge:

• Strong knowledge of project management tools, Agile ways of working
• Knowledge of various components of event planning
• Strong facilitation presentation knowledge and skills to run with meetings, develop action plans, report and raise risks