Invoicing Administrator (Car Rental Company)

SUMMARY:
The Invoicing Administrator for Car Rental is responsible for the accurate and efficient creation and management of invoices for car rental services provided by the company.

POSITION INFO:

This role plays a crucial part in ensuring timely billing, maintaining financial records, and supporting the overall financial operations of the car rental business.

Key Responsibilities:

1. Create invoices in a timely and accurate manner, ensuring that all relevant details, charges, and customer information are correctly documented.
2. Review rental agreements and other supporting documents to ensure that invoicing aligns with the terms of each rental, including rates, additional charges, and discounts.
3. Address customer inquiries and resolve any invoicing-related issues or discrepancies promptly and professionally, providing exceptional customer service.
4. Payment Processing: Receive and process customer payments, recording transactions accurately in the financial system and reconciling payments with invoices.
5. Collections: Follow up on overdue accounts and coordinate with the Key Accounts managers to recover outstanding payments when necessary.
6. Ensure all invoicing and payment processes comply with relevant financial regulations, company policies, and industry standards.

Qualifications and Requirements:

• Must have experience in invoicing, billing, or financial administration in Car Rental Industry
• Proficiency in accounting software and spreadsheet applications (e.g., Microsoft Excel).
• Strong attention to detail and accuracy in data entry and record-keeping.
• Excellent communication and customer service skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to adapt to changing technology and procedures.