Human Resources Administrator

SUMMARY:
The University of Cape Town Lung Institute (www.lunginstitute.co.za), requires applications for a HUMAN RESOURCES (HR) ADMINISTRATOR* position, on a Fixed Term Contract.
 
The Lung Institute, situated in George Street, Mowbray, is wholly-owned subsidiary of the University of Cape Town and is recognised internationally as a leader in the study of treatments for airways diseases, having performed more than 150 research projects.
 
The HR Administrator will be Involved in a wide range of support activities within the HR Department, including daily administrative assistance on all HR and business-related matters.

POSITION INFO:

Minimum Requirements:

• Grade 12 / Equivalent
• Bachelor’s Degree / Diploma / Certificate in Human Resources Management
• Minimum of 2 years’ experience within an HR administrative role
• Familiar with South African Labour Laws
• High proficiency with MS Office (Outlook, Excel, Word, PowerPoint, and database management)
• Experience with HR and Payroll systems (VIP and ESS), as well as WordPress and other online systems, would be highly advantageous

• High degree of integrity and confidentiality
• High attention to detail and accuracy
• Ability to follow processes and procedures
• Ability to work well under pressure
• Excellent interpersonal and communication skills – both verbal and written
• Proactive self-starter with the ability to work independently and as part of a team
• Effective HR administration skills

• Assist with all HR and business-related duties
• Administration relating to recruitment, payroll, labour relations, performance management and training
• Manage online recruitment system - screen CV’s, schedule on-site interviews and assessments, conduct security, credit and reference checks
• Assist with logistics regarding interviews, as well as conducting interviews
• Draft offer letters and employment contracts, as well as regret emails
• Assist with onboarding and induction of new staff
• Prepare and maintain electronic staff files for employees - ensuring all documents are received and kept up-to-date
• Assist with payroll and benefits administration
• Assist with reports for leave, recruitment and terminations
• Assist with documentation for disciplinary issues
• Attend Health and Safety and Employment Equity Meetings
• Assist in implementing and managing culture building and staff building initiatives
• Assist in providing change management support
• Assist with social calendar and staff intranet
• General administration and ad-hoc duties related to HR administration

• This position will be based in Mowbray, Cape Town
• 6 - 12 months Fixed Term Contract
• Full-Time position, 40 hours per week, Monday to Friday