Human Resources & Health and Safety Coordinator

SUMMARY:
-

POSITION INFO:

Overview: 

Our client in the manufacturing industry is looking to employ a HR and HS Coordinator. 

Minimum requirements: 

• Grade 12 / Matric
• A qualification in HR or relevant
• 6+ years’ experience in the manufacturing sector
• HR and Payroll experience
• HR administration and employee relations experience
• Must have Pastel

Responsibilities:

General & Meetings

• Daily HR Check in/employee absenteeism
• Daily Management Review
• Dashboard update

HR & Payroll

• Weekly Time sheets
• Clock machine corrections- miss punches
• Wages spreadsheet
• Leave forms capture and filing
• Reporting new employee banking details
• Manhours record keeping
• Capture individual hours op payroll system
• Pay slips fold and handout
• Managing the Clock system
• Monthly employees Clock sheets and attendance records
• Monthly employees travel expenses forms to Finance dep
• Leave forms of monthly employees to accountant
• Record keeping of working hours and leave taken for the enhancement pay in Dec

HR Administration

• Maintain employee records and ensure accuracy and completeness.
• Handle employee relations issues, including conflict resolution and disciplinary actions.
• Document and arrangements for a disciplinary hearing
• Dismissal documents
• Attend all CCMA cases.
• HR Organogram.
• Recruiting
• New employee's contracts and training documentation
• Handle employee inquiries and provide information and guidance on HR-related matters.
• Disciplinary codes for new employees
• Assist in performance management processes, including conducting employee evaluations and providing feedback.
• Order all PPE (Overalls, Safety boots, t-shirts)

Yes Programme

• Communication between the company and Yes program
• Induction training and documentation of Yes program candidates
• PPE for Yes program candidates
• Clock time sheets and attendance registers

Provident Fund

• Monthly submission contribution to MIBFA
• All documents filled and submitted as needed.

Policies and Employment Handbook

• HR policies and procedures ensuring compliance with relevant laws and regulations.

Health and Safety

• Assist in the development and implementation of health and safety policies and procedures to ensure compliance with relevant regulations and standards.
• Maintain accurate records of health and safety incidents, including injuries, illnesses, and near misses, and prepare reports for management review.
• Coordinate safety training (Forklift and medical) programs for employees on topics such as emergency response, hazard communication, and personal protective equipment (PPE).
• Assist in the investigation of accidents and incidents, including gathering evidence, interviewing witnesses, and preparing reports.
• Monitor and track safety performance metrics to identify trends and areas for improvement.
• Administrative tasks, including scheduling meetings, maintaining documentation, and preparing presentations.
• Fire drills
• Risk assessment
• Handle emergencies - take incident employees to hospital
• Submit all workman's compensation reports to dept of labour

Skills and Development

• Skills and Development Matrix
• Identify Training
• Authorisation
• Receive quotes
• Book and Schedule different training sessions
• Follow up with employees on training performances
• Skills and Development submissions to MERSETA preparations

Employment Equity

• Employment Equity declaration to Department of Labour preparations for submissions
• Employment Equity meetings and discussions

PWUSA

• Schedule meetings
• Take minutes
• Communication person

Consumables

• Grocery list - Makro
• PPE requirements
• Cleaning materials
• Packaging - non-refundable

Department of Labour

• Department of Labour audits

VDA

• Assist Quality engineer with filing VDA

ISO Requirements

• Management Review
• Performance evaluation processes - objectives and targets in HR
• Document control and Record keeping