Human Resource Co-Ordinator

SUMMARY:
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POSITION INFO:

MINIMUM REQUIREMENTS

• Grade 12
• Minimum 5 years' experience 
• Bachelor’s degree in Human Resources Management/Business Administration
• Proficiency in English, both verbal and written
• Proficiency in isiZulu and any other South African languages, both verbal and written, will be an added advantage. 

MAIN JOB FUNCTIONS 

• Participate as an active member of the district HR team, providing input to project meetings/discussions and liaising with colleagues at district level regarding HR issues
• Participate in the screening of applicants with the district selection team in line with the Employment Equity Plan and prepare reports on shortlisted candidates
• Participate in the interview and selection process for the district, providing new recruit lists to managers and ensuring that the Employment Equity Plan is implemented in the district
• Prepare contract variations (e.g. addenda, transfers and extensions)
• Handle and advise on employee and labour relations issues, including grievance and disciplinary procedures
• Assist in the preparation and handling of Commission for Conciliation, Mediation and Arbitration (CCMA) and Labour Court matters
• Create and ensure that files of employee warnings/grievances/disciplinary enquiries are updated and appropriately stored
• Ensure that documentation on new employees is collated and forwarded to Payroll personnel for processing
• Assist with ensuring that line managers conduct probation reviews and apply remedial action as well as provide reports within the probation period
• Assist district staff with any ESS (leave management system) queries, ensuring that employees who do not have access to online applications can access the system and apply for leave accordingly
• Co-ordinate district IT requests and exit handover processes
• Conduct exit interviews in the district and provide reports on any issues for action by HR and management
• Co-ordinate and verify collation of district timesheets and submission to Payroll personnel
• Assist in ensuring compliance with health and safety regulations in the district
• Ensure that processing of Worker’s Compensation Act (WCA) claims is conducted and that employer reports of accidents are completed
• Ensure that all relevant legislative posters are updated for display in all HST offices, and attend to Department of Employment and Labour queries in the district
• Identify risks and alert the HR Manager of identified issues for appropriate management
• Assist with updating the PEPFAR Human Resources Inventory Database (HRID) through accurate maintenance of staff lists, ensuring that data for all employees in the district are captured on a quarterly basis
• Assist with the monitoring and tracking of due dates for execution of performance appraisals, and alert the HR Manager to any challenges or discrepancies for the district
• Collate training needs from various sources, including PDP, and advise on Study Assistance programme
• Co-ordinate and collate lists for payment of Long Service Awards alongside all other payments handled by the HR Unit
• Facilitate access to company Wellness Programme for district staff as and when required

PLEASE KINDLY EMAIL FULL CV WITH SUPPORTING DOCUMENTS TO:  

SHOULD YOU NOT HEAR FROM US WITHIN TWO WEEKS OF CLOSING DATE PLEASE CONSIDER YOUR APPLICATION UNSUCCESSFUL.