Human Capital and Payroll Administrator

SUMMARY:
HR and Payroll Administrator

POSITION INFO:
Qualifications:

• Matric
• Min 3 - 5 years experience in an Human Resources and Payroll role
• Experience within the manufacturing or Engineering industry advantageous
• Diploma or Degree in Human Resources, Payroll administration or a related field

• Experience with payroll processing and HRIS systems.
• Knowledge of employee benefits administration and statutory compliance.
• Strong attention to detail and accuracy in payroll processing and HR documentation.
• Knowledge of South African labor laws, payroll regulations, and tax compliance.
• Ability to handle confidential information with integrity.
• Excellent organizational and multitasking abilities.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and HR/Payroll systems (e.g., SAP, SAGE, or similar).
• Problem-solving and analytical thinking skills

• Process payroll accurately and on time, ensuring compliance with company policies and statutory
  regulations.
• Maintain payroll records, including employee earnings, deductions, and leave balances.
• Ensure correct payments of salaries, overtime, bonuses, and deductions such as PAYE, UIF, and
  provident fund contributions.
• Handle employee payroll queries and resolve discrepancies in a timely manner.
• Reconcile payroll reports and liaise with Finance for month-end processes.
• Ensure compliance with tax regulations and process IRP5s and tax year-end submissions.
• HR Administration which includes:
• Maintain and update employee records, including contracts, job descriptions, and personal
  details.
• Ensure all employee documentation, including medicals and training certificates, is up to date and correctly filed (physical and digital).
• Coordinate employee benefits, including medical aid and retirement fund administration.
• Assist in the development and implementation of HR policies and procedures.
• Support compliance with labor laws
• Recruitment and Onboarding which includes:
• Assist in the recruitment process by posting job ads, screening applications, and coordinating interviews.
• Prepare employment contracts, offer letters, and onboarding documentation.
• Conduct onboarding sessions and ensure a smooth transition for new hires.
• Employee Relations and Support which includes:
• Assist with employee inquiries related to HR policies, benefits, and payroll.
• Support performance management processes, including maintaining performance review documentation.
• Support training and development initiatives, including tracking employee training records.
• Assist in disciplinary and grievance processes by preparing documentation and scheduling meetings.
• HR Reporting & Compliance which includes:
• Generate and maintain HR reports, including headcount, leave, and turnover metrics.
• Assist in HR projects such as culture initiatives, employee engagement, and continuous improvement efforts.
• Support the administration of psychometric assessments and HR analytics.