HR Officer

DUTIES AND RESPONSIBILITIES:

Payroll Duties

• Shift allocation, calculations, and confirmation of hours from Clocking system
• Compiling and processing of Weekly Wages (Exceptions, Sick Notes, Leave Forms and Reconciliation of relevant documents)
• Engagement and Terminations of hourly paid employees.
• Processing and payments of all Month-end returns (Insurance, Trade Union, garnishee orders, and other relevant 3^rd party returns)
• Exporting MIBFA schedules.
• Insurance Claims.
• Preparation of Loan requests.
• Preparations and implementation of Annual Shut Down Leave Notes.
• Preparation and Maintenance of record of shifts worked towards annual leave
• Preparation of all Leave and Bonus payments for hourly paid staff.
• UIF Claims, Benefits withdrawals and Cancellation of Insurances upon termination.
• Monthly declarations of UIF to the Department of labour.
• Ensure Internal termination procedure upon termination.
• All pay and employee related queries.
• Submission of Employee stats.
• Audit and maintenance of employee records.

HR Duties

• Preparation of relevant employee exit procesdure, including documentations and conducting exit interviews.
• Support Training and Development work by capturing relevant learners’ information, coordinate learning and keep records of training.
• Ensure all relevant learners documents are kept and up to date.
• Update Training Matrix
• Support Recruitment and Selection work by publishing advertisement, first shortlisting, coordinate interviews and conduct background checks.
• Ensure up to date Job descriptions are maintained.
• Preparation of induction and onboarding process of new employees.
• Assist HR Audit by collating necessary records as instructed.
• Support administration of IR by maintaining the database, record keeping and coordinating IR training.
• Support BBBEE audit work by providing relevant reports, coordinating School Grant applications and database maintenance.
• Support the the roll-out and maintenance of Performance Management System (PMS)
• Preparations of Long Service awards and related engagement events
• Reporting of incidents to Workman`s compensation through RMA portal.
• Referral of employees to Company Medical Doctor/s.
• Update Company Organogram.
• Design and disseminate HR and Payroll related Communication.
• Review and Maintenance of HR Forms and uploading on the portal.

Qualifications and Education Requirements

• Min Diploma in Human Resources Management.
• Evidence based Formal learning/training in Payroll.
• Payroll Diploma will be added advantage.

Preferred Skills and Knowledge

• Min 3 to 5 years of same/similar job in same or/similar environment
• Must be Computer literate with good use of email, excel, word and internet.
• Knowledge of VIP (Premier) or Sage payroll is a must.
• Knowledge of VIP Payroll or Sage 300
• Knowledge of any Clocking system
• Knowledge of Navision will be an added Advantage.
• Knowledge of Manufacturing in a Metal, Engineering or related industry will be preferred.

Personal Attributes

• Reliable, People sensitive but drive for results.
• Sensitive to deadlines. and Sensitive to Information.
• Attention to own work and details.
• Must have the interest of the business and employees at heart at all times
• Good sociable/interpersonal skills
• Sterling commitment and drive for self-learning and development.