Functions & Events Co-ordinator

SUMMARY:
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POSITION INFO:

POSITION: BASED IN Ballito north of Durban

Qualifications: Matric/Diploma in Events Management or equivalent

Responsible for all events, marketing and assisting in the F&B department
at the club. Directly manage the clubs event enquiries from start to finish,
activate social events at the club and implement a social media & marketing
strategy. Plan and implement budgets relating to the event department, train
and supervise subordinates and apply relevant marketing principles to
assure that the wants and needs of club members and guests are consistently
exceeded.

Minimum / Previous experience:

• Strong admin and organization skills with a minimum 3 years’ experience in Eventing.
• Function management
• Golf days and golf club experience an advantage
• Excellent project and time management skills
• Drivers licence with own transport
• Strong Food and Beverage experience (able to replace F&B Manager when off)
• Able to work weekends, holidays and evenings as required

Handle all queries regarding private functions and club events.
Responds timeously to client’s emails and enquiries.
Responsible for the creation and collaboration between departments to
record accurate function sheets in preparation for all events where a
function sheet is required.
Responsible for organising festive season programme and kids activities
during this time as well as during school holidays throughout the year.
Work closely with F&B with regards to planning and coordinating
weddings/functions.
Take responsibility with the support of all senior management to handle
access for private functions and club events where required.
Meet with the clients for all function types to determine needs, meeting
those needs and exceeding their expectations through detailed
communication with client and support staff from planning to execution of
the event.
Setting up of site visits for potential clients to show them the venues and
facilities as well as to discuss various packages and specials available.
Creating and managing relationships with local suppliers to ensure the
offering for all events is first class to our members and guests.
Handling all requirements for private functions from start to finish

A Full job spec will be sent to shortlisted candidates