Fleet Manager

SUMMARY:
Fleet Manager

POSITION INFO:
Budget Control:

• Creditors - Ensure all invoices and PO’s are signed off and submitted to Finance. Follow up on outstanding money
• Other - Insurance claims, traffic fines, vehicle maintenance
• Management of driver hours
• Budget and Resource Planning – Use relevant data and analysis to give input into budget preparation for the division/depot.

• Service Culture – Deliver within SLA
• Partnership Management – Cultivate objective working relationships with variety of stakeholders (e.g. HR team, IT, Clients)
• Client Relationship Management – Daily client interactions on the frontline. Solve challenges and queries to reduce complaints.

• Oversee and manage own fleet of vehicles
  • Schedule maintenance
  • Weekly checks
  • Services
  • Washbay
  • Breakdowns (where applicable)
  • Licensing of vehicles
  • Manage diesel consumption
• Trip management
  • Load trips onto inhouse application
  • Manage and schedule drivers’ working hours
  • Route planning
  • Oversee successful loading of goods at clients with all relevant paperwork
  • Planning and scheduling the overs (old order incomplete from last loading cycle with new orders received.
• Site Management
  • Manage the washbay
  • Manage the workshop
  • Manage the diesel
• Other
  • Insurance Claims
• Reporting:
  • Prepare and submit weekly operational stats
  • Prepare and submit weekly financial flash to clients
  • Prepare, analyse and submit monthly operational stats
• Operational Efficiencies:
  • Work with team of drivers to deliver operational efficiencies
  • Delivery of superior quality customer experiences within SLA
  • Fleet management
• Staff Management:
  • Manage own development to increase own competencies for the position function and future leadership growth opportunities
  • Plan and manage performance, skills development and team motivation. Achieve efficiencies and increase competencies.
  • Address employee’s issues or grievances
  • Management of drivers performance, i.e. weekly monitoring of their consumption per km, daily debrief and weekly reports indicating outliers.
  • Driver PDP and licenses
  • Manage drivers’ leave and overtime (update daily)
  • Support effective teamwork within depot/branch.

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