Fixed Term Admin assistant

SUMMARY:
Fixed Term Admin assistant
We’re looking for an experienced Admin Assistant who will be responsible for assisting executives. The position is at Anatrica office in Johannesburg.
Job description will be reviewed periodically and is subject to change by management. The successful candidate has excellent networking and relationship building skills.

POSITION INFO:
RESPONSIBILITIES:

• Responsible for identifying strategic relationship building opportunities for the Group CEO, establishing contact and arranging introductions
• Provide support for department management, including calendars, meetings set-up, document preparation and department meetings/activities.
• Minutes of meetings (high volume)
• Prepare and assemble communications with the management teams and external agencies to include notices, agendas, and other materials.
• Coordinate with Anatrica’s offices in other countries for arranging Meetings and Calendars.
• Prepare presentations in different subjects and proposals integrating Excel, Word, PowerPoint files and content in order to create executive level presentations and reports.
• Heavy calendar management requiring interaction with both internal and external executives.
• Coordinate a variety of internal and external meetings, conference calls, and web meetings across multiple time zones.
• Perform general administrative tasks (filing, phones, mail, scanning and data entry).
• Complete other projects as assigned.
• Assist with research as required

• Excellent interpersonal, written, and oral communication skills.
• Outgoing, pro-active and driven
• Ability to recognize strategic relationship opportunities, open doors and facilitate introductions. Having good relation and network in SA corporate world.
• Highly organized office administration skills.
• Ability to proactively manage projects and willingness to pitch in as needed.
• Ability to comprehend, take notes and prepare reports in different subjects.
• Ability to creatively solve problems and make informed decisions. Flexible and adapts to change.
• Ability to prioritize and manage workload and meet deadlines in a changing environment.
• Ability to learn new software applications with ease.
• Ability to work independently with attention.