Financial Manager, Property Portfolios

SUMMARY:
Plans and directs accounting activities within the client Portfolio Finance department by performing the duties, personally or through subordinate supervisors. Oversight and management of the portfolio finance team

POSITION INFO:
GENERAL

• Responsible for the financial management of the portfolios under management including:
• Provides strong leadership and mentorship to the Portfolio financial team.
• Providing strategic input into the policies and processes within the finance department
• Responsible for the full financial function of all property portfolios under management
• Overseeing the financial management of property portfolio accounting for all regions, ensuring that the various regions are provided with the appropriate guidance where necessary.
• Rolling out head office controls and processes to the regions where applicable
• Overseeing the treasury and investment function for the relevant portfolios under management
• Working closely with clients, to ensure that the needs and expectations of the clients are being addressed and identifying areas for improvement
• Overseeing and coordination of the internal and external auditors, ensuring all necessary deliverables are provided
• Completion of various Cognos packs for the Group reporting purposes (Quarterly)
• Preparation and submission of Group reporting requirements within the required deadlines.
• Prepare Annual Financial Statements for client portfolios where required.
• Must have a good understanding of all portfolios under management. Must have regular meetings with all portfolio accountants and the creditors/cashbook supervisor to ensure that adequate guidance is provided where necessary.
• Must develop a very good understanding of PIMS, Management reporting (Ex Frx) and Great Plains in order to be able to provide the necessary assistance to staff when required.
• Undertake and review of the calculations on a monthly basis ensuring that Eris portfolio information for the portfolios agrees to the investment balances.
• Undertake and review the authorisation of the Group's monthly movement files that needs to be uploaded on JDE for the “on balance sheet” portfolio.
• Undertake the monthly recons between JDE and the Great Plains ledgers.
• Overseeing the maintenance and the reconciliation of the respective general ledgers.
• Performing all month-end and year-end procedures, ensuring that all client requirements and deadlines are met.
• Review of the monthly management packs where necessary
• Review and authorisation of balance sheet recons ensuring that recon items are cleared monthly
• Review and authorisation of vat submissions
• Review of adjustment accounts prepared for sold properties
• Adherence to reporting requirements for the portfolios under management (format and timing).
• Co-ordination and supervision of the accounting administration and net income flows of the properties under management, and the payment thereof to the property owners.
• Project manage new client take on and new property acquisitions for existing client portfolios
• A very good understanding of the take on process to ensure the adequate co-ordination of the take on of all new portfolios as well as new buildings for existing portfolios.
• A very good understanding of financial accounting to ensure the accurate preparation of annual financial statements for the companies forming part of the portfolios under management
• Ensure compliance for vat and income tax for all portfolios.
• A very good understanding of taxation (Income and deferred) to ensure the completion of income and deferred tax calculation for the relevant portfolios under management.
• Must have a detailed understanding of reporting standards and being up to date with newly effective standards.
• Ad hoc review of portfolio accountants’ provisional income statements.
• Overseeing the submission of all statutory returns
• Ensuring that the department’s performance is in line with management agreements and Service Levels Agreement.
• Involvement in ad-hoc projects related to the financial and administration needs of the portfolios.
• Staff management for the Portfolio Finance Team including recruitment of staff and performance management.
• Important role regarding staff growth ensuring that staff have a clear and attainable future
• EFT signatory on all portfolio bank accounts
• Maintain good working relationships with Property Management and Asset Management divisions.
• Assist in the drafting and implementation of policies related to the financial systems and procedures.
• Implementation, modifications and ensuring the adherence to all internal controls
• Ensuring that there are adequate, consistent monthly reporting packs for the respective portfolios.
• Ensuring suppliers payments are made paid in accordance with the pre-defined terms.
• Evaluate financial reporting systems, accounting and collection procedures, and investment activities, and make recommendations for changes to procedures, operating systems, budgets, and other financial control functions.
• Due to the high demands of the financial management position, there would be a need to work overtime where the need arises.

• Reporting
• Management Skills
• Strong Computer skills
• Previous experience as a financial manager
• Audit experience will be an added advantage
• Detailed understanding of the IFRS and Income tax Act is mandatory

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