Financial Administrator/Bookkeeper

SUMMARY:
We are seeking a highly organized and proactive Bookkeeper to join our team. This role involves a variety of administrative and accounting tasks to support our Administrative Director and the overall smooth operation of our office. The ideal candidate should be versatile, detail-oriented, and capable of managing multiple responsibilities efficiently.

POSITION INFO:
Key Duties and Responsibilities:

• Perform adhoc computer tasks, including working with Microsoft Office (Excel, Word, PowerPoint), Pastel Accounting, Employee Payroll software, and other systems.
• Assist the Administrative Director as needed with various tasks.
• Request and manage supplier quotations, address supplier account queries, and handle invoice and order capturing.
• Track supplier orders and maintain Supplier and Customer Age Analysis.
• Process customer credit notes and maintain customer price lists.
• Conduct credit control on unpaid accounts and address bank queries.
• Arrange and manage disciplinary hearings with staff.
• Maintain stock control journals and process month-end payments.
• Compile weekly staff wages using Time Log and Pastel Payroll.
• Register new staff on Time Tog system and manage staff leave (including absenteeism, late comings, annual leave, etc.).
• Schedule monthly Board Meetings and perform receptionist duties (answering phones, emails, greeting guests).
• Maintain logs of company vehicles for license renewals and servicing.
• Provide personal assistance to Directors, including booking flights, car hire, and preparing travel packs.
• Prepare VAT and tax submission reports, maintain the Fixed Asset Register, and calculate depreciation and interest payments.
• Manage petty cash reports and updates, and collaborate with auditors as required.
• Create and maintain both physical and online files.

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Experience with Pastel Accounting and Payroll systems.
• Strong organizational skills and attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Excellent communication skills, both written and verbal.
• Previous experience in an administrative or accounting role is preferred.