Financial Administrator

SUMMARY:
We are seeking a FINANCIAL ADMINISTRATOR for our Head Office in Pretoria.

If you are a detail-driven financial professional with the ability to manage clients and financial operations efficiently, we’d love to hear from you!

About Us:
Bilnor Staffing Solutions is a leading recruitment agency specializing in staffing solutions for the mining and engineering sectors. We are looking for a skilled Financial Administrator to join our well-established team in Pretoria.

The ideal candidate must be highly organized, detail-oriented, and have excellent client interaction skills to ensure smooth financial operations.

POSITION INFO:
Key Responsibilities:

Payroll & Employee Administration:

• Checking time sheets and clocking records.
• Processing and verifying payroll using Intercode.
• Handling payroll queries and ensuring accurate salary payments.
• Submission of IRP5 documentation and monthly PAYE calculations.
• Completing and issuing UI19 forms, UIF documents, and declarations.
• Compiling employee-related documents, including employment confirmations, offers, and termination reports.
• Processing confidential documents such as leave forms and contracts.

• Creating new client profiles on Intercode and Pastel.
• Generating quotations, invoices, and statements using Pastel.
• Performing account reconciliations and resolving discrepancies.
• Managing cash flow and overseeing company banking and salary advance arrangements.
• Handling insurance claims related to company operations.
• Submitting monthly VAT returns and managing annual employment equity reports.
• Liaising with clients regarding orders, accounts, and statements.
• Handling client queries and maintaining strong customer relationships.
• Daily, Monthly, and Annual Trial Balance Management:
  • Maintain and reconcile trial balances, including income statements and balance sheets.

• Overseeing taxation affairs and liaising with external tax advisors.
• Ensuring monthly VAT submissions are accurate and on time.
• Compiling and submitting reports for compliance and financial monitoring.
• Managing Service Level Agreements (SLAs) and financial contracts.

• Maintaining office supplies and stationery stock.
• General problem-solving related to financial and administrative matters.
• Overseeing general office management tasks.

• Minimum 5 years experience in a financial administration role.
• Strong knowledge of payroll processing, VAT, PAYE, and tax compliance.
• Excellent client communication and account reconciliation skills.
• Ability to manage multiple tasks with high accuracy and attention to detail.
• Strong problem-solving abilities and ability to work well under pressure.
• Capable of working effectively within a team environment, contributing to shared goals, and fostering a positive and supportive workplace culture.

• Pastel (Accounting & Invoicing)
• Intercode (Payroll & HR)
• Microsoft Excel, Word, Outlook
• Standard Bank Business Online

• Be part of a dynamic, supportive team with a strong industry reputation.
• Opportunity for professional growth in the finance sector.
• Competitive salary package and benefits.