Financial Administrator

SUMMARY:
-

POSITION INFO:

Job Functions

Administrative Tasks:

Answer phone calls, respond to emails, and greet visitors

Manage and maintain files, records, and databases

Prepare and distribute documents, reports, and correspondence

Office Management:

Maintain office supplies, inventory, and equipment

Coordinate travel arrangements, meetings, and appointments

Ensure office cleanliness and organization

Communication:

Handle internal and external communications

Prepare and distribute meeting materials and minutes

Ensure effective communication among team members

Data Entry and Record-Keeping:

Enter data into various software systems and databases

Maintain accurate and up-to-date records and reports

Special Projects:

Assist with special projects and tasks as assigned

Provide support to other departments as needed

Creditors:

Manage and maintain accurate records of amounts owed to suppliers and vendors

Verify and process invoices and credit notes

Ensure timely payment of debts to avoid late fees and penalties

Communicate with suppliers regarding payment queries and disputes

Reconcile supplier statements and investigate discrepancies

Maintain aging reports to track overdue payments

Ensure compliance with payment terms and conditions

Debtors:

Manage and maintain accurate records of amounts owed by customers

Verify and process invoices, credit notes, and receipts

Ensure timely collection of debts to minimize bad debts

Communicate with customers regarding payment queries and disputes

Reconcile customer statements and investigate discrepancies

Maintain aging reports to track overdue payments

Follow up on overdue accounts to secure payment

Ensure compliance with credit terms and conditions

Requirements:
Experience in Creditors and Debtors
Experience in General Administration
Fluent in Afrikaans and English
Own Transport
Good computer Skills
Sage Accounting skills and Knowledge
Self-motivated, Hardworking and outside of the box mindset