Finance Manager - NPO

SUMMARY:
Finance Manager - NPO

POSITION INFO:

Well established NPO needs a suitably qualified and experienced individual to lead their financial division. Financial management and planning remains a critical aspect of this NPO''s ability to sustain funder confidence. This role focuses on providing the necessary systems and processes to ensure that generally accepted checks and balances are built into the organization’s financial management system and that these processes are updated regularly to ensure compliance with the required level of reporting as may be determined by the board of management, its Executive Director and other regulated authorities such as the SARS etc.

Minimum experience:
• 5 years min senior management experience within the NGO and or development sector with the following:
• Qualified accountant (Financial Degree or equivalent) with membership of a professional body such as SAIPA, ACCA, CIMA etc.
• Experience of financial management and administration
• Experience of sales invoicing processes
• Experience of data management and manipulation
• Experience of preparing financial reports (internal and external)
• Experience of year-end procedures and preparing supporting documentation
• Experience of providing support & appropriate training to non-financial managers
• Excellent communication skills both written and verbal
• Proven ability to work as part of a team
• Proven staff management skills
• Highly motivated with proven ability to take initiative to solve problems
• Excellent IT skills with demonstrable high level of competence with Excel and Xero accounting software
• Experience of finance work within the NGO sector
• Experience in VAT processes and submission and liaison with SARS

KEY PERFORMANCE AREAS:
Operational Management
Broadly this role will focus on the following
• Overall control of the accounting function financial planning and related ongoing advice for the Executive Director and senior management
• Formulating financial targets and budgets in accordance with the strategy determined by the Management
• Overall control of all financial transactions and accountancy matters, including audit systems
• Managing organizational policies regarding capital requirements, debt, taxation, and equity as appropriate
• Preparing Annual Financial accounts
• Ensuring that the regulatory requirements of all Statutory bodies are met regarding Financial affairs

More specifically the functionary will undertake the following key tasks:
• To manage the financial data:
o Ensuring accuracy of data posted to the accounts software package, resolving and reconciliation of discrepancies
o Maintaining Balance Sheet account reconciliations, including acting as point of contact for Human Resources staff on payroll reconciliations and pension and other statutory calculations
• Working with staff across the organization to ensure that financial data meets the requirements of the Finance function
• To manage ACFS sales invoicing function, including:
o Setting up systems to enable the Finance team to take on sales invoicing
o Managing credit control
Develop and maintain relationships with funders and other external stakeholders, including banks and financial institutions

• To line manage the finance department

• To develop and maintain use of account’s software package:
o Maintaining user accounts, developing new templates, and troubleshooting system errors as necessary
o Training and supporting staff across the organization in using financial templates and systems

• To produce the following management reports:
o Monthly management accounts and forecasts
o Weekly Cash flow monitoring and forecasting
• To work with the Executive Director and Senior Manager programmes including the Donor Liaison officer to manage annual budgeting process:
o Liaising with and advising budget managers (unit Managers) across the organization to enable them to develop realistic and accurate expenditure budgets
o Preparation of budget papers and supporting documentation
• To support the Finance Sub-committee and the Executive Director in the timely and accurate production of year end statutory accounts, including:
o Preparation of supporting documentation for the year-end audit
o Liaising with auditors
• Ensure VAT compliance
• Support the Executive Director on other matters as may be required
Monitoring, Evaluation and Reporting
• Timely monitoring of progress against Operation Plans and corrective action taken as necessary.
• Timely synthesis of data in line with reporting schedules to all stakeholders including Donors.

Management and Administration
• Attending and preparing for Management Meetings
• Keeping records organized and intelligible.
• Working with staff to develop filing and records systems that lead to a well-documented information management system.
• Attend sector and donor meetings as directed from the Executive Director from time to time

Start date February or March 2025.

If you meet the criteria and would like to apply, please send your updated MS Word CV and recent head & shoulders photo to