Facility Co-Ordinator PTI

SUMMARY:
Position Summary
Responsible for the Facilities Management and day to day operations of PTI by providing strategies, systems and control mechanisms to achieve the business objectives of increasing efficiency, whilst minimising the risk of loss and non-compliance impacting on the Company

POSITION INFO:
Key Accountabilities/ Principle Responsibilities

PTI Management (People)
Attendance: Ensure full staff compliment on all shifts and effectively manage shift changes, shortages, and problems
Timekeeping: Ensure that all staff report on time for duty
Managing lunch breaks and other intervals
Absenteeism: Report and manage staff not on duty
Initiating of disciplinary action: Take corrective action and ensure submission of completed documentation.
Payroll queries: Compile all Payroll queries and submit to Shift schedulers to be resolved.
Coaching & Mentoring: Identify training needs and assist in finding solution for training
Staff appearance (PPE and Name badges): Ensure that all staff adhere to dress code and Name tags is visible

Cleaning Management
Daily Schedules Check: Ensure PTI is clean, and cleaning schedules adhered to
Consumables: Check that chemicals and other cleaning materials is sufficient
Staff: Ensure that cleaning staff visit PTI as preschedule
Reporting: Report any Cleaning issues to Supervisor and entry in OB
Staff appearance (PPE and Name badges): Ensure that all staff adhere to dress code and Name tags is visible

Security Management

Guards on duty: Check for visibility of Guards when visiting PTI
OB: Ensure entries in OB change of shift and incidents
Key Control: All keys locked in Key box and keys is use signed for in OB
Reporting: Report all issues to Security Supervisor with an entry in OB.
Maintain high security standards and visibility:
Staff appearance (Uniforms and Name badges): Ensure that all staff adhere to dress code and Name tags is visible

Technical Facilities Management Support
Horticulture: Ensure that area outside and around PTI is clean and well maintained.
OHASA: Good understanding of and enforcement to be compliant.
Electrical: Ensure lights, electrical wires are in working order and safe.
Plumbing: Ensure water supply to PTI is in working order and no water leaks.
Reporting: Ensure that all items found out of order reported Via Force Link.

Communication
Force Link: Daily PTI checks and other issues log via Force Link
Call Centre: Log Calls and follow – up on issues found to be out of line.
E – Mail: E-Mail communication on out of line issues that need urgent attention.
Line reporting: All issues to be reported to Line Manager
OB: Security OB used and checked on visits
Diary: Use to record for personal reference

Health and Safety
First Aid boxes: Seals intact and usage reported OB
Fire equipment: Expiry dates and seals
Emergency exits: Clear and not obstructed
Evacuation Drills: Plans visible and staff awareness
Hygiene: Cleanliness of toilets

It should be noted that for operational reasons, it may be necessary for you to perform tasks other than those described herein from time to time

Prescribed procedures may be amended by management as and when required

Key Functional Requirements

Ensure that all PTI staff carry out and perform their duties strictly in accordance with the contract’s Quality Management System encompassing:
Customer Relations
Security Procedures
Cleaning Procedures
Health and Safety Procedures

Qualification Requirements and work-related experience
Grade 12
Any previous tertiary qualification will be advantageous
Preferably previous experience in the Rapid Transport Industry
Previous supervisory experience supervising a team will be advantageous

Functional Competencies

Leading and Supervising
Provides others with a clear direction; motivates and empowers others; provides staff with development opportunities and coaching; sets appropriate standards of behaviour.

Thoroughness (Attention to Detail)
Ensuring that one's own and others' work is complete, accurate and on time; following up with others to ensure that agreements and commitments have been fulfilled

Deciding and Initiating Action
Take responsibility for actions, projects and people; takes initiative and works under own direction; initiates and generates activity and introduces changes into work processes; makes quick, clear decisions which may include tough choices or considered risks

Planning and Organizing
Sets clearly defined objectives; plans activities, projects well in advance and takes account of possible changing circumstances; identifies and organizes resources needed to accomplish tasks; manages time effectively; supervises performance against deadlines and milestones.

Attention to Communication
The ability to ensure that information is passed on to others who should be kept informed.

Following Instructions and Procedures
Challenge authority only where necessary and appropriate; follows procedures and policies; keeps to schedules; complies with legal obligations and safety requirements of the role.

Vehicle
Code 8 Drivers licence

Additional Responsibilities and Skills
Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical and operational levels as and when that may be required

Key result areas
Understand role of reporting to the business and client
Understand interworking with various teams to ensure client financial compliances
Understanding that feedback and communication is critical to success


Interested? Submit your CV now.

All vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.

We strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.

Our recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.

By submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes.

For information on AFMS Group, including more information on our company culture, visit our website at
Please note, relocation costs will not apply

If you don’t hear from us in 14 days, consider your application unsuccessful.

Applications to be addressed to Matthew Toontjies: -solutions.co.za

Closing Date for applications: Thursday, 20 March 2025, by 16h00