Executive Secretary

Recruiter:

Dananda Talent

Job Ref:

JHB000422/Sindi

Date posted:

Friday, February 21, 2025

Location:

Johannesburg, South Africa

Salary:

R500 000 per annum Annually

SUMMARY:

Looking for a skilled Executive Secretary to support the CEO in a manufacturing & production environment. Requires expertise in calendar management, correspondence, record-keeping, and technical skills in Microsoft Office and Google Workspace.

POSITION INFO:

Executive Secretary

Reporting to: CEOSeniority Level: Mid-Level / Skilled Profession

Duties and Responsibilities

An Executive Secretary, also known as an Executive Assistant, reporting to the CEO requires a unique blend of administrative, technical, and soft skills. Here are the key components and non-negotiable skill sets:

Administrative Skills
- Calendar management: Expertise in managing complex calendars, scheduling appointments, and coordinating travel arrangements.
- Correspondence and communication: Ability to draft, edit, and respond to emails, letters, and other correspondence on behalf of the CEO.
- Record-keeping and filing: Maintaining accurate, up-to-date records, both physical and digital.
- Travel arrangements: Coordinating travel itineraries, accommodations, and transportation.
Technical Skills
- Microsoft Office Suite: Proficiency in Word, Excel, PowerPoint, and Outlook.
- Google Workspace: Familiarity with Google Drive, Docs, Sheets, and Slides.
- Email management: Ability to manage multiple email accounts, prioritize messages, and respond accordingly.
- Data analysis and reporting: Basic data analysis skills, including creating reports and presentations.

Sectors: Manufacturing & Production
Functions: Operations
Qualification Types: Diploma (NQF Level 6)
Qualifications: Diploma: Management Studies, Diploma: Office Administration, Diploma: PC Engineering
Key Skills:
Executive Assistant,
Calendar management,
Correspondence and communication,
Record-keeping and filing,
Travel arrangements,
Executive Assistant

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