Executive Assistant to CEO

SUMMARY:
Providing comprehensive administrative support to the executive team and serve as the primary point of contact between the CEO and internal and external stakeholders

POSITION INFO:

• CEO Support
• BPESA Regional Executive Support
• Office Management
• Manage and maintain company documents, legal and otherwise
• Taking of meeting minutes and sharing with stakeholders
• GlueUp system and database management - Supporting the updating and maintenance of
• database
• Updating and Managing the Monthly EXCO Report
• Updating Board Packs and Funder Reports
• Clerical and Administrative support.
• Organizational diary - Booking appointments - assessing priority of appointments and reallocation as necessary
• Preparing and sharing meetings and agendas
• Member communications, support, and management
• Telephonic support
• Travel Bookings and Logistical Arrangements for CEO Travel and Events

OPSCO Team support

• Coordinate the weekly OPSCO meeting
• Support regional teams and Finance with Admin and logistic arrangements
• Assist regional teams with member support services
• Assist with Admin support, travel and logistic arrangements for Finance, Skills, Project and Marketing teams

Membership

• Assist with Member and membership queries
• Quote & Invoice members
• Member Database Management
• Onboarding of members

Events

• Assist with events Admin
• Support in sending our communication on Mailchimp
• Inviting members for events
• Monitoring RSVP’s

Teamwork and Collaboration

• Act as a team player by contributing to cross-functional efforts and supporting team objectives.
• Promote a collaborative and inclusive work environment, encouraging knowledge sharing and collective problem-solving.
• Lead by example, demonstrating flexibility, adaptability, and a willingness to support team members across various initiatives.

Resource Mobilisation

• Assist in co-ordinating documentation and submissions for funders and partners.
• Enhance team performance through fostering a collaborative environment.

Required Qualifications and Experience

• Bachelor’s degree in Administration
• Microsoft Office (Word, Powerpoint and Excel)
• Data Management
• Extensive experience in executive support and office management.
• Exceptional analytical, problem-solving, and communication skills.