Executive Assistant - Wits Ezintsha

SUMMARY:
The Executive Assistant's main purpose of the job will be to provide support tot the Executive Director.

Our client, Wits Ezintha's vision is to solve health challenges throughout Africa and across the globe, through frugal innovation, science, and uninhibited creativity in the health care space. There mission is to be one of the leading Clinical and Medical Technologies Research houses in Africa. They strive to address some of the pressing public health issues affecting our continent and the world at large including; HIV, TB, Diabetes, Vaccinology, and other Chronic illnesses and conditions.

POSITION INFO:
Location:

• Ezintsha - 32 Princess of Wales Terrace, Parktown

• Pro active management of the ED’s calendar and schedule, including advance briefing on meetings and appointments.
• Co ordination of, and preparation for meetings, and taking of minutes and follow up of actions and outcomes.
• Screening of incoming communication, requests and documents, and referring/distributing information as necessary to limit the burden on the ED.
• Comprehensive handling of communication on behalf of the CEO in a professional and efficient manner.
• Organisation, tracking and briefing of travel arrangements and itineraries
• Managing office administration and operational tasks for the ED’s office, including expenses claims.
• Providing support to the coordination of organisational level management and strategy meetings.
• Liaising with internal and external stakeholders, diplomatically dealing with and screening meeting requests and demands on the ED’s time
• Managing the ED’s publication administration, liaison with editors, publication accounts and payments, and publication forms and requirements.
• Tracking and referencing publications on EndNote and updating the Eds CV.
• Assisting with the production of professional communications including formatting documents and presentations.
• Development and maintenance of a document repository for the ED that is easily and constantly accessible and navigable in any location.

• Relevant Tertiary Degree preferred.
• Valid driver’s license.

• Minimum 3 years’ experience as an Executive Assistant

• Experience working in an academic, medical and/or HIV research environment.
• Exceptional organisational and administrative skills with in-depth knowledge of Microsoft Office.
• Able to maintain confidentiality, tact and professionalism at all times.
• Able to exercise discretion, initiative, and decision-making.
• Must be assertive, confident, proactive and adaptable.
• Self-motivated, able to work independently and work as part of a multidisciplinary team.
• Own reliable transport would be an advantage.

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions.
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL.
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
• Wits Health Consortium will only respond to shortlisted candidates.
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
• Closing date: 27 February 2025
• Note: No CV will be accepted after the closing date.

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
• AJ Personnel is only responsible for advertising and the response handling on behalf of their client Wits Health Consortium.
• AJ Personnel does not have any salary or other information regarding the position.