SUMMARY:
Our client in Green Point is seeking a highly organized and professional Executive Assistant / PA to join their dynamic team. The ideal candidate will have 2-3 years of proven experience in a similar role, with proficiency in MS Office (especially Excel) and Google apps. A Matric (Grade 12) qualification is required, and a tertiary qualification is advantageous. The successful candidate will have excellent communication skills, the ability to liaise confidently with executives, and a mature, responsible approach to managing tasks. Reliable transport and a valid driver’s license are essential, and the candidate should be fully computer literate and comfortable using various online communication platforms.
POSITION INFO:
A recent professional profile photo is to accompany your application
EMPLOYMENT TYPE : Permanent
SECTOR : Personal Assistance / Marketing
BASIC SALARY : R15 000.00 – R25 000.00
START DATE : A.S.A.P / Immediate
REQUIREMENTS:
- Matric (Grade 12)
- Tertiary qualification is advantageous
- 2-3 years of proven experience in a similar role
- Proficiency in MS Office (especially Excel) and Google apps
- Own reliable transport and a valid driver’s license
- Mature, responsible, and takes ownership of tasks
- Articulate with the ability to liaise confidently and with poise at an executive level (via phone, in person, or online)
- Fully computer literate and comfortable using various online communication platforms
- Exceptional organizational and multitasking skills
- Strong communication and interpersonal skills
- High level of discretion and professionalism
- Proactive and self-motivated with a positive attitude
- Strong problem-solving abilities and attention to detail
- Approachable and personable, with the ability to build strong working relationships
- Adaptable and flexible, able to handle changing priorities and work under pressure
- Dependable and reliable, with a strong sense of integrity
- Collaborative team player, willing to support colleagues and contribute to a positive work environment
DUTIES: Sales Support:- Conduct internet market research and identify potential clients.
- Maintain client information in the CRM database.
- Manage multiple projects and meet deadlines.
- Perform data sourcing and research.
- Engage effectively with various levels of management, staff, and clients.
- Perform Boolean and X-Ray internet searches.
- Support the sales team with ad responses.
- Set up interviews for candidates.
- Manage team diaries and type CVs.
Marketing:- Design marketing materials for special projects and events.
- Prepare adverts for candidates or positions for social media.
- Understand SEO and digital marketing on social media.
- Use social media platforms like LinkedIn, Instagram, and Twitter.
Personal Support to MD:- Screen telephone calls, enquiries, and requests.
- Ensure accurate systemized filing.
- Capture and distribute reports and company correspondence.
- Arrange travel and accommodation (local and international).
- Arrange client and candidate meetings and interviews.
- Manage office stationery and consumables.
Other duties:- Managing company & MD’s private accounts and business.
- All payments (salaries, suppliers, monthly bills, petty cash)
- Loading all info on Xero and reconciling Cash Books & Journals.
- Liaising with external accountant in order to complete Monthly Financial Reports.
- Support for the submission & payment of statutory returns on E-filing & Easyfile (EMP201, EMP501, VAT & PROV TAX)
- Personal errands for MD.
- Diary management and travel arrangements (flights & accommodation)
- Advertising and maintaining the company website.
- Liaising with medical aid and insurance companies.
- Coordinating cleaning staff and external IT technician as required.
- Keeping track of leave schedule.
- Designing invitations and birthday and holiday e-mails.
- Organizing client, candidate & staff gifts.
- Coordinating corporate & staff functions.
HOURS:- Monday to Friday: 08:00 – 17:00
Should you meet all the requirements, apply on our website at
