Events Logistics Coordinator

Recruiter:

CA Support

Job Ref:

CPT001310/FT

Date posted:

Wednesday, April 9, 2025

Location:

Paarl, South Africa

SUMMARY:

Job Title: Events Logistics Coordinator

Department: Events & Logistics
Reports to: Events Manager / Operations Manager
Location: Paarl
Employment Type: Full-time

POSITION INFO:

Job Purpose:

The Events Logistics Coordinator is responsible for planning, coordinating, and executing all logistical aspects related to company events. This includes managing event inventory, ensuring smooth communication with clients and suppliers, coordinating with internal teams, and maintaining high standards in event delivery. The role also supports marketing efforts, administrative processes, and post-event evaluations to ensure client satisfaction and operational excellence.

Key Responsibilities & Performance Areas

1. Event Marketing & Relationship Management (20%)

Identify and contact potential new events and clients.
Maintain an up-to-date marketing and events database, with monthly reporting to management.
Coordinate the planning and visibility of events using visual management tools.
Build and maintain strong relationships with event stakeholders, clients, and service providers.

2. Client Service & Communication (20%)

Maintain accurate and timely communication with clients, colleagues, and service providers (via SMS, WhatsApp, or email).
Handle client inquiries by collecting contact information first and confirming accuracy with the client.
Accurately process and pass on event bookings and client information to the logistics team.
Ensure all parties are aligned on event logistics through proper checklists.
Monitor event inventory levels and ensure adequacy before each event.

3. Administration (20%)

Upload and verify client information to ensure accurate processing by the Finance Office.
Prepare and process quotes as per company policy—accurate, timely, and complete.
Ensure all documentation (liaising records, inspections, reports) is up to date and accurately maintained.
Handle pre- and post-event inspections and ensure compliance with standards.
Prepare and submit accurate event reports as required.

4. Event Logistics Management (40%)

Plan and manage all logistical aspects of event routes and transport between depots.
Communicate clearly and regularly with depot managers and the event team to ensure optimal operations.
Handle ad hoc event challenges quickly and effectively, balancing client satisfaction with cost efficiency.
Monitor stock levels, allocation, and movement to ensure availability where needed.
Lead and coordinate operational staff during event execution to ensure work is performed according to standard.
Ensure all event equipment and inventory meet company standards before and after events.

Key Competencies & Skills

Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Attention to detail and accuracy
Proficiency in planning tools and basic inventory management
Ability to work under pressure and solve problems efficiently
Client-focused mindset with a high standard of service delivery

Minimum Requirements

National Diploma in Logistics, Events Management, Business Administration, or related field.
2–3 years of experience in logistics, event coordination, or a similar role.
Strong computer literacy (Excel, Word, email platforms).
Knowledge of Visual Management Tools and SOPs is advantageous.
Valid driver’s license.

TO APPLY:

If you would like to apply or receive more information about this position, please:

- click on the "Apply" button or

- apply online at or

Thank you for taking the time to explore this opportunity!

Similar jobs you might be interested in:

Events Logistics Coordinator
Location: Paarl
Salary:
Job Title: events logistics coordinatorDepartment: events & logisticsReports to: events Manager / Operations ManagerLocation: PaarlEmployment Type: Full-time
12 days ago

Senior Logistics Coordinator
Location: Cape Town
Salary: 14000
About Us:Welcome to Rentoza! We're a South African company that's changing the game in e-commerce. Our subscription service for digital goods and appliances is making access, affordability, and flexibility a reality for our customers.
11 days ago

Banqueting & Events Manager
Location: Bantry Bay
Salary: Monthly
Large Hotel in Bantry Bay with extensive banqueting facilities seeks an experienced & innovative Banqueting & events Manager. The Banqueting & events Manager oversees all aspects of planning, organizing and executing banquets, conferences, and other events. You will manage staff, coordinate with catering and ensure the event runs smoothly, meeting client expectations and ensuring ...
4 days ago

Junior Events/Programme Manager
Location: Cape Town
Salary: Market related
Our client is looking for a proactive and detail-oriented Junior events/Programme Manager to support
6 days ago

Executive Assistant to Director
Location: Camps Bay
Salary: Negotiable Depending on Experience
Executive Personal Assistant
7 days ago

Facilities Community Lead - Cape Town
Location: Cape Town
Salary: Monthly
Global leaders in the corporate real estate industry providing flexible workplace solutions to a variety of businesses require the above to be fostering connections and creating a dynamic workplace culture ensuring that their members’ needs are met and that this person delivers on all members requirements such as curated events, facilitating engagements enhancing business opportunities, and ...
18 days ago

Event Manager
Location: Observatory
Salary: Market related
Our client is looking for an Event Manager with a strong understanding of event marketing strategies
19 days ago

Account Manager (English & Spanish Speaking)
Location: Capetown
Salary: R17,000 - R22,000/month + Commission
Our client specializes in building exceptional remote teams across Latin America for fast-growing businesses in the United States. Their goal is to provide outstanding service to their clients while maintaining a supportive, dependable, and high-energy work culture.
24 days ago

Personal Assistant
Location: Cape Town
Salary:
Our client in Constantia Hills, Cape Town is seeking a highly organized and proactive Personal Assistant to join their team. The ideal candidate will have a minimum of 3 years of relevant experience, be proficient in Microsoft Office (Word, Excel, PowerPoint), and possess strong multitasking and organizational skills. A Matric certificate is required, with industry-relevant qualifications being ad...
5 days ago

Senior Administrator / Marketing Co-ordinator – Bellville
Location: Capetown
Salary: R20,000 per month
Senior Administrator / Marketing Co-ordinator – Bellville
32 days ago