Events Coordinator

SUMMARY:

Job Summary:

POSITION INFO:
Requirements:

• Event Planning and Coordination:
  
  • Plan, organize, and coordinate various events from conception to completion.
  • Develop detailed event plans, including timelines, budgets, and task lists.
  • Manage event logistics, including venue selection, catering, audio-visual equipment, and transportation.
• Client Relations:
  
  • Serve as the primary point of contact for clients, ensuring their needs and expectations are met.
  • Maintain professional service to ensure customer satisfaction and foster client loyalty.
  • Conduct client meetings, site inspections, and open day viewings.
• Budget Management:
  
  • Develop and manage event budgets, ensuring all expenses are tracked and within budget.
  • Negotiate contracts with vendors, suppliers, and service providers to achieve cost savings.
• Vendor and Supplier Management:
  
  • Coordinate with vendors and suppliers to ensure timely delivery of services and products.
  • Maintain strong relationships with caterers, decorators, DJs, and other service providers.
  • Oversee the setup and breakdown of event venues.
• Marketing and Promotion:
  
  • Promote events through social media platforms, including Facebook, Instagram, and LinkedIn.
  • Update and manage the company's online presence and event listings.
  • Develop marketing materials and promotional campaigns to increase event attendance.
• Onsite Event Management:
  
  • Oversee the execution of events, ensuring all activities run smoothly.
  • Manage event staff, volunteers, and interns to ensure they perform their duties effectively.
  • Address any issues or emergencies that arise during events promptly and professionally.
• Post-Event Activities:
  
  • Conduct post-event evaluations to gather feedback and assess the event's success.
  • Prepare and present post-event reports, including financial summaries and attendee feedback.
  • Identify areas for improvement and implement changes for future events.

Qualifications:

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field.
• Minimum of 3-5 years of experience in event planning and coordination.
• Proven track record of successfully managing large-scale events.
• Excellent organizational, time management, and multitasking skills.
• Strong negotiation and budget management skills.
• Proficiency with event management software and tools.
• Strong written and verbal communication skills.
• Ability to work well under pressure and meet tight deadlines.
• Creative and detail-oriented mindset.
• Proficient in Microsoft Office Suite and social media platforms.

Preferred Qualifications:

• Experience in coordinating corporate events and functions.
• Knowledge of marketing and promotional strategies for events.
• Familiarity with audio-visual equipment and event technology.

Skills:

• Event Management
• Project Management
• Organizational Effectiveness
• Attention to Detail
• Communication Skills
• Budget Management
• Vendor Relations
• Customer Service
• Marketing and Promotion
• Social Media Management