Distribution Debtors Controller

SUMMARY:
We are looking for an experienced and energetic Distribution Debtors Controller to join our client's team in the luxurious hospitality industry.

20 000 pm - 25 000pm | Camps Bay | Permanent | On-site

POSITION INFO:
To assist Debtors manager and financial team with Debtors accounts & financial reporting.
Ensuring that debtors are billed and following up on payments. Ensuring that all payments are posted on system from all platforms.


MINIMUM REQUIREMENTS

Qualifications: Grade 12
Relevant Financial qualification
Experience: 3 – 5 years Debtors experience
Hospitality Experience (Advantageous)
Intermediate MS Office knowledge
Sage Evolution (advantage)
Travel Agent and Platform Distribution knowledge
Advanced OPERA Cloud knowledge




Operations:

• Preparation of Monthly Debtors accounts & Financial Reporting
• Ensuring that bill-back revenue rates within OPERA are correct and agrees to online platform rates
• Ensuring that all bill-back revenue to Agents is routed and closed off correctly
• Ensuring that all FO Data transfer amounts are correct and agree to online platform totals
• Ensuring correct allocation of Debtors payments
• Follow up on all customer (Mostly travel agents) queries and outstanding debt older than 30 days.
• To capture invoices via online platforms
• Maintaining a debtors list of payment for month end reconciling
• Ensuring all credit limits are not exceeded
• Ensuring all online payments are received via various online platforms
• Ensuring that all bank deposits and virtual cards deposits are posted on OPERA
• Maintaining a list of all virtual card payments that agrees to the bank statement
• Ensuring virtual card payments are taken and follow up on queries
• Assisting in preparing refund paperwork when required
• Develop and maintain relationships with Travel agents, Front office and Reservations teams
• Support the business as and when ad-hoc financial requests come in and provide information that is accurate, of a high standard and delivered within required timeframes.

• All reconciliations up to date
• Full Report to be written on each review
• Managing email correspondence.
• Filing and record keeping.

• Proactively seek feedback from colleagues and deals constructively with any criticism
• Delegating work to team members considering their capacity, level of skill and exposure to different types of work and complexity, provide clear instructions and direction, with reasonable deadlines

• Maintain strong working relationships with all colleagues and have open and transparent communication

• Support the business as and when ad-hoc financial request come in and provide information that is accurate, of a high standard and delivered within required timeframes
• Demonstrates a sound understanding of accounting linkages between departments