Deputy Director: Governance and Institutional Performance

SUMMARY:
Job title: Deputy Director: Governance and Institutional Performance
Purpose of the Post:
Provide guidance and support to company entities and programmes (e.g. institutional reviews,) regarding legislative and regulatory compliance to optimally execute their mandate and contribute to the realisation of national goals and develop and maintain relevant documents to ensure compliance and consistencies on governance issues across entities.

POSITION INFO:
Description of Tasks:
Coordination of approval of the Strategic Plans (SPs) and Annual Performance Plans (APPs):

• Analyse drafts SPs and APPs of entities and provide feedback report/ conduct feedback meeting to entities on the first drafts of the SPs and APPs.
• Report/submission on the analysis of the SPs and APPs provided to entities.
• Prepare briefing notes for presentation of the final drafts of the entity’s SPs and APPs to the Minister.
• Minister briefing notes.
• Facilitate the approval of the entity’s SPs and APPs.
• Approved SPs and APPs for entities submitted to parliament and relevant.
• Facilitate tabling of the SPs and APPs to parliament ensure copies are distributed.
• SPs and APPs tabled, and relevant copies distributed accordingly.

• Communicate the MTEF guidelines with the entities.
• Communicated MTEF guidelines.
• Analyse MTEF budget options for submission to the National Treasury by the date

• Analysed MTEF budget submissions.
• Send indicative MTEF allocations to the entities.
• Letters/Email sent with Indicative MTEF allocations.
• Analyse and consolidate entities’ ENE chapters for submission to the National Treasury by the date set by Treasury
• Analysed and consolidated ENE chapters.
• Coordination of approval of quarterly and annual reports:
• Consolidate inputs from Programmes.
• Consolidated quarterly and annual reports.
• Draft approval submissions for analysed quarterly and annual reports.
• Approved submissions of quarterly and annual reports.
• Provide feedback letters to entities after approval by the Minister.
• Approved Minister letters provided to entities.
• Prepare briefing notes for the Minister on the Annual Reports.
• Annual Reports briefing notes.
• Facilitate tabling of the AR to parliament ensure copies are distributed.
• AR tabled and relevant copies distributed accordingly.

• Call for nomination of suitable candidates to serve on the Board.
• Appointment of the advisory panel.
• Approved Minster submission and Boards of entities appointed by the Minister.
• Draft Terms of Reference (TOR) for the Panel and coordinate the meeting of the Advisory Panel.
• TOR approved and meeting coordinated.
• Ministerial submission – submission of the names of shortlisted candidates recommended by the Advisory Panel.
• Approved Minister submission with Advisory panel recommendations.
• Draft a Cab memo for concurrence of the appointed members.
• Approved Minister submission with cabinet memo.
• Facilitate the signing of the appointment letters by the Minister.
• Signed appointment letters.
• Draft briefing notes for the inauguration of the Board to the Minister.
• Minister briefing notes drafted.
• Prepare submissions of the process for the appointment of company representatives to the Boards of Entities/Institutions.
• Company representatives appointed to Boards of Entities/Institutions.
• Facilitate the filling of vacancy after receiving request from the entity.
• Filled vacancy.

• Develop and maintain a calendar of institutional reviews dates.
• Updated institutional reviews calendar.
• Remind and receive institutional review reports.
• Sent reminders and received reviews.
• Submit the institutional review report to the relevant programmes and to the Minister.
• Institutional review submitted to Minister and programmes.
• Coordinate the implementation of recommendations and receive progress reports.
• Progress reports on the implementation of the recommendations received with progress reports.

• Draft submissions for approval of declarations of entities surplus/deficit.
• Approved submission for declarations of entities surplus/deficit.
• Facilitate the submission of entities procurement plans to National Treasury.
• Finalised entities procurement plans submitted.
• Respond to applicable PFMA compliance requirements.
• Entities compliance requirements addressed.
• Coordinate disposal of assets/ properties of entities.
• Entities assets/properties disposal coordinated.

• Knowledge of the Public Finance Management Act, National Treasury Regulations and other relevant legislation and polices relevant to public entities.
• Understanding of corporate governance processes, the facilitation of appointments for Boards or Councils of public entities, and the coordination of entities’ strategic and annual performance plans.
• Knowledge and understanding of monitoring the performance of public entities.
• Knowledge of the financial and non-financial report writing.
• Policy formulation and evaluation.
• Legislative drafting and interpretation.

• Report writing.
• Policy formulation and evaluation.
• Legislative drafting and interpretation.
• Financial management.
• Performance management.
• People management.

• Analytical thinking.
• Team player.
• Innovative.

• Minimum three years working experience in governance and institutional performance.

• NQF level 6 qualification in Public Management / Financial Management / Business Management / M&E/developmental Studies / Public Policy.