Deputy Company Secretary

Designation

Deputy Company Secretary

Date of vacancy

Immediate

Department

Group Legal & Compliance

Geographic Area

Woodmead

Job Grade

DU

Purpose of the job

The Deputy Company Secretary is responsible for supporting and assisting the Company Secretary in meeting the statutory responsibilities of the function and for the full management of the Group Secretariat.

Required outputs: Functional

• Assist in drafting the various reports as part of the Group’s Integrated Report
• Plays a key role in the preparation of Board and Committee Documents
• Provide assistance to the Group Compliance Officer in ensuring compliance with Group Secretariat related legislation and regulations
• Draft internal governance policies, procedures and internal controls in the management of the Group Secretariat function and ensure adherence thereto
• Ensure compliance with JSE listing rules, including the drafting of market announcements; regulations; company law and corporate governance guidelines
• Provide detailed project management of Executive, Board and Committee meetings
• Attendance and involvement at board meetings
• Prepare agendas and papers for Board and Committee meetings
• Provide expert assistance to the Group Investor Relations Office
• Ensure properly convened shareholder’s meetings
• Ensure meetings are professionally minuted and documented
• Provide leadership to the Group Secretariat Team
• Build a strong and cohesive team by recruiting top talent and creating an inclusive, high-performing and healthy team culture
• Provide technical direction and guidance to the Group Secretariat team through expert advice, performance management and employee engagement

Organogram

Qualifications and expertise required (Must)

• Recognised legal degree (B Com Law/BA Law/LLB)
• Postgraduate degree

• Admitted Attorney
• Minimum 10 years’ assistant company secretarial experience
• Minimum of 8 years JSE listed company secretarial experience (including minute taking)
• Minimum 5 years’ experience with the JSELR, Companies Act and commercial practice
• Minimum 5 years’ experience in managing a secretariat department
• Minimum 10 years’ experience in advising boards and committees on governance and compliance matters
• In-depth knowledge of establishing Group Secretariat policies and procedures
• Demonstrated knowledge of drafting board and committee documents

Competencies (skills, knowledge and characteristics)

Applicable

• Ethical conduct
• Ability to keep strictest of confidentiality
• Ability to work under pressure and extended working hours
• Display high levels of integrity
• Places a high premium on adhering to principles and values
• Must be a team player
• Professionalism
• Deadline driven
• Following instructions and procedures

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