Debtors Controller

SUMMARY:
Our client, started from a small family business, with just a few brands, and has grown in leaps and bounds to become the formidable business it is today. They currently seek your debtors control experience to take up this exciting new role.

POSITION INFO:
Roles and Responsibilities:
Report to the Financial Manager:

• Credit Applications:
  • Review and vett credit application forms.
  • Ensure new customer accounts are opened accurately and timeously on Pastel.
• Monitor and Manage Accounts Receivable:
  • Oversee the accounts receivable process, ensuring:
    • Statements are run no later than the 5th of every month;
    • All accounts are reconciled accurately and timeously, no later than the 8th;
    • Claims and credit notes are processed within the stipulated period; ensuring no claims are older than 90 days;
    • Receipts are allocated and updated accurately and timeously;
    • Month end reports and cash flow is submitted and presented timeously;
    • Electronic and paper filing is always up to date.
• Client Communication:
  • Ensure collection targets are met; and cash flow is projected accurately.
  • Variances to forecast must be minimal, investigated and reported.
• Client Communication:
  • Maintain regular contact with clients to follow up on outstanding invoices, resolve any issues, and establish payment plans if necessary.
  • Effective communication on discount disallowed, letter of demands.
• Credit Control:
  
  • Assess and pre-approve credit limits for new and existing customers, ensuring compliance with company policies.
• Reporting:
  • Prepare regular reports on accounts receivable status, such as ageing analysis, collection rates, and outstanding balances, credit limit reviews.
• Reconciliation:
  • Ensure all debtors accounts are reconciled no later than the 8th of every month; and reviewed no later than the 10th of every month.
  • Perform key account reconciliations to ensure accuracy and resolve discrepancies within 30 days.
• Claims:
  • Ensure all outstanding claims are followed up, and processed accurately and timeously,
  • Ensure no claim is older than 90 days.
• Risk Management:
  • Identify and mitigate potential risks related to debt collection and provide recommendations for improvement.
• Ensure all tasks are completed accurately, and timeously, and all deadlines are adhered to.
• Any other adhoc duties as and when required by the Financial Manager and/or the Directors.