Creditors - Finance Administrator

SUMMARY:
The client is based in Durban SA, a specialist within the manufacturing sector.

POSITION INFO:


Role: Creditors Clerk / Finance Administrator:

Location: Durban - Springfield Park


Role: Creditors Clerk

Qualification:

• Must have Grade 12, Matric or NQF4 equivalent qualification.
• Min 3 experience as Creditors Clerk
• Computer literacy and an understanding of integrated accounting system
• Excel and Microsoft Office knowledge and application.
• Financial acumen
• Networking ability
• Ability to work within a team
• Must have a clear criminal record.
• The primary purpose of this position will be the capture, payment and reconciliation of creditors.
  This will require that all credit purchases established procedures are adhered to

• Capture payments daily
• Prepare weekly cash flows to Manager for approval
• Preparation of month end cash flow
• Reconciliation of all creditor accounts before payment
• Reconcile creditors ageing listings on balance sheet
• Payment of foreign creditors and liaising with banks for LC's
• Preparation of Creditor Accruals for month end accounts
• Maintain Price Variance Schedule
• Loading of Venders
• To ensure that all the established procedures with regards to credit purchases are adhered to
• Matching the order, delivery note, goods received note and invoice.
• Obtaining all the necessary signatures from officials authorizing purchases.
• Preparing and capturing of invoices.
• Perform reconciliations against supplier statements and follow-up on any queries.
• Prepare interim payments on a weekly basis.
• Printing of payment proposals.
• Preparing a weekly cash flow for Creditors payments.
• Filing of all Creditors documentation.
• Preparing journals to rectify payments when necessary.
• Perform all the above duties at the set deadline.
• Analysing month-end reports, (i.e. Age analysis, Outstanding invoices)
• Ensuring that all documentation is captured and reconciliations are done timeously.
• Planning his/her own workload to be able to meet deadlines.

• Tracking creditors in entirety, involving invoice/statement processing, reconciliation of accounts, following up on account queries, payment allocations, capturing payments and whatever is needed in between as well as pre/post this process (e.g. managing of credit applications etc.)
• Handling of ad-hoc payments and payment schedules (as well as capturing).
• Extracting and monitoring month-end figures for branches/companies
• Miscellaneous tasks that may arise as and when to support business needs.