Creditors Controller

SUMMARY:
A leading retail group based in Ballito is looking for a Creditors Controller to join their team. The ideal candidate should have prior experience in the retail or FMCG sector.

POSITION INFO:
Duties and Responsibilities:
Creditors – Direct Suppliers:

• Direct point of contact between the store administration department and centralised head office
• Direct point of contact between multiple suppliers and head office
• Receiving of all documentation from store administration department and review therefore, to confirm that documents are accurate and complete.
• Review of transactions on accounting system to supporting documentation, to ensure that transactions were captured validly, completely and accurately.
• Filing of documentation received from the operations, in a orderly manner.
• Ensuring that DCPs (Disciplines, controls and procedures) have been adhered to, as it relates to documentation prepared by receiving department, cash office and admin department.
• Reporting to operations managers on non-compliance with controls.
• Operations visits as required (minimum of two visits a month)
• Reconciliation of daily sales and purchases – between the accounting system to operations system
• Preparation of creditors reconciliations and submission to manager on a pre-determined date, for review.
• Resolution of outstanding supplier claims -timeously

• Refers to those suppliers which supply goods to stores based on terms & prices negotiated by the DC.
• Goods are purchased by the store, directly from the supplier.
• The DC debits the store bank account weekly with amounts payable by the company to the dropshipment suppliers
• The DC then settles the amount due by the company, with the supplier.
• Refers to purchases directly from the DC
• The DC debits the store bank account weekly with amounts payable by the company

• Agree all invoices & claim documents to the GRV Listing ensuring that name of the supplier and amounts (Gross, VAT, Net) per invoice agrees to the GRV Listing
• Creditors clerk to agree transaction numbers per the invoice (appears on admin stamp) to the transaction number per the GRV listing
• Create a missing list to be sent back to the store admin, setting out all transactions per the GRV summary list where supporting documents were not sent to head office

• The invoice is addressed to the correct registered name
• The company VAT number is stated correctly
• The GRV stamp was correctly completed by receiving staff
• Review claim forms and ensure that they were completed

• Statements are imported onto Easy accounts every Tuesday and covers transaction for the prior week
• Creditors Clerk is to agree details of invoices to the statement.
• Name of supplier, Invoice number, Gross Amount, VAT amount, Net amount
• Creditors Clerk is to agree details of claims to the statement.
• Name of supplier, Claim number, Gross Amount, VAT amount, Net amount

• Match dropshipment/warehouse entries imported onto Easyaccounts by the DC to the GRV's/ Claims raised by the store.
• Ensure that transaction numbers of entries agree prior
• to matching out entries on Easy Accounts. i.e matching must not be done solely on agreeing amounts
• Investigate differences identified

• Eg. Overcharges raised weekly, for particular suppliers

• Investigate rejected claims and take action to prevent similar rejections

• Expensing of Charges on the Dropshipment and Warehouse statements
• Ensuring completeness and accuracy of monthly charges, expensed
• Reporting Charges which may be invalid to Team Leader

• Collate information and supporting documents as directed by team leader/ Financial Manager

• Capturing of month end journals eg. depreciation, expense accruals
• Maintenance of the VAT Control accounts.
• Analysis of income and expenses for the month, with the view to ensure completeness, accuracy, validity of information
• Analysis of income and expenses for the month, with the view to: Find opportunity for cost savings
• Highlight Expense trends – favourable or unfavourable Highlight risks as it relates to controls

• Strong Understanding of Accounting Principles
• Experience in applying Accounting Principles
• Experience in Excel Software – including basic formulas and analysis of excel worksheet
• Experience in bookkeeping and strong understanding of bookkeeping principles
• Own Transport.
• Managing accounts with major suppliers in the retail sector.
• Problem solving
• Good Communication Skills
• Credibility & Presence – Maintaining relationships with all store stakeholders.
• Attention to detail/ accuracy/ timeliness
• Deadline Driven
• Growth Mindset