Conveyancing Secretary (Bonds)

Recruiter:

Werksmans

Job Ref:

Conveyancing Secreta..

Date posted:

Thursday, January 23, 2025

Location:

Johannesburg, South Africa

Salary:

CTC, Market related, Corporate benefits inclusive

SUMMARY:
A vacancy has arisen in the Conveyancing team for a Conveyancing Secretary (Bonds)

POSITION INFO:

Key areas of responsibility include:

Taking bond instructions including commercial bonds and notarial bonds which will include (amongst other things), drawing of documents, checking of documents and despatching documents to clients

Attending to bond cancellations

Knowledge of and experience in transfers and ancillary deeds registry transactions would be advantageous

Preparing files accurately and according to specifications

Administering and organizing the bond practice

Attending to lodgements and registrations of all conveyancing matters

Attending to all the finances related to the bond transactions

Liaising with clients, correspondents and internal deeds office clerk/driver, etc.

Conducting property, person and company searches

Running and administrating own portfolio

FICA administration, following up to ensure the FICA requirements are complete

Ensure the filing system is kept up to date (hard copy and electronic)

Requirements:

Matric essential

Legal secretary / conveyancing qualification advantageous

6+ years experience as a conveyancing secretary

Microsoft Office Suite programmes, more specifically MS Word

Experience with Investec, Nedbank and Standard Bank required

In-depth knowledge of conveyancing software/systems such as: Lexis Convey, Lotus Notes, Web Convey. E4 (portal based) and Windeed

Basic knowledge on Aderant Expert (CMS) accounting system

Competencies:

Ability to type documents confidently with attention to detail

Ability to work fast, accurately, efficiently and independently

Strong communication skills (verbal and written)

Ability to take initiative, be proactive and diligent

Must be well-organised and conscientious

Honest, reliability and punctuality

Ability to work under pressure for prolonged periods

Sense of responsibility

Maintaining confidentiality in all matters

Good people skills and team player

Excellent time management skills

Excellent client management skills

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