Company Secretary

SUMMARY:
To support the Company Secretariat and Legal head by coordinating and executing various activities within the office, and handling all administrative tasks while portraying a professional image of the Trust, resulting in ongoing client delivery and satisfaction.

POSITION INFO:
Legal Administration

• Manage general secretariat diary and Board & Committee meetings.
• Ensuring all Board member have access to the relevant information.
• Global Partners: Governance Instrument- Managing migration and onboard for Board and committee members.
• Maintain and update Declaration of Interests for Board Members.
• Collation and update of minute books.
• After the final meeting minutes, process for signature with the relevant Board or Committee chairperson.
• Ensure that Board Members' fees are processed and paid
• Ensure that all Board members personal information is up to date on the KT systems.

• Compile and upload meeting documents on Diligent KT.
• Ensure the distribution of the Diligent pack via the App and email.
• Make sure all relevant Committees/Boards with relevant members are loaded ensuring they have access to the pack.
• Facilitate the onboarding and training of members and update company and member information.
• Professional and diligent communication with Trustees, Service Providers and Staff members, ensuring all stakeholders are updated on relevant Boards and Committee information via email

• Arrange local and International travel logistics for the Board members and the Department.
• Ensure all Travel information is accurately and timeously communication with external and internal stakeholders.
• Organise Director development training and conferences.
• Ensure the necessary meeting logistics and equipment are in order, including the catering and beverages.

• Matric
• Diploma in General office Admin or Secretary course or Equivalent

• At least 5 years experience as a legal secretary
• 1-2 years experience in an office administration