Clinical Associate (FTC of 9 months) Wits VIDA

SUMMARY:
Background:

• The Vaccines and Infectious Diseases Analytics (VIDA) Research Unit of the University of the Witwatersrand, formerly RMPRU (Respiratory and Meningeal Pathogens Research Unit) has for over 20 years conducted numerous studies to assess the burden of and prevent vaccine-preventable diseases (VPD).
• Current studies and projects include infant rotavirus and BCG trials.

POSITION INFO:
Main purpose of the job:

• To conduct clinical research activities mainly death and discharge summary ICD coding, and quality assurance for observational research studies

• Chris Hani Baragwanath Academic Hospital (CHBAH)

• Strategic application of clinical skills in the execution of observational studies i.e. assisting in devising systems and processes to ensure effective and efficient study conduct in liaison with programme and organisation management
• Stay abreast of literature relevant to research activities within the organisation that may directly affect the study
• Assist with study-related procedures such as sample collection as and when required

• Proficiently search NHLS Lab Trak and print patient results.
• Accurately abstract information from the clinical notes and antemortem lab results to the database/s
• Code discharge and death summaries for BMDH, CHBAH and other relevant sites using ICD-10/11
• Code community deaths using ICD-10/11 and ensure efficient delivery to the data-capturing team
• Liaise with the data management team to maintain continuous capture of discharge and death summaries for BMDH and CHBAH as required
• Assist the data management team in the reconciliation of death summaries between the PNS and MITS team
• Generate and verify all applicable logs and study progress trackers (including but not limited to missing deaths lists,)
• Drive quality assurance framework and ensure research quality processes are internally monitored through performance of quality assurance of study file source data, i.e. clinical source notes and CRFs
• Perform quality checks using electronic registries such as 1beat and SQL databases
• Support study administration and project management as required, including compliance, reporting and planning
• Support and maintain reports as required, including progress reports on compliance, data management oversight reports and any reports required by investigators in support of study deliverables
• Maintain the site files (where applicable), review regularly, complete and submit relevant documents and maintenance in collaboration with project management
• Present daily and weekly statistics to the principal investigator and senior study personnel as and when required

• Manage staff effectively including duties, performance, conduct efficient working, processes and corrective action as required
• Assist in the leadership of cross-functional teams to promote productivity within projects
• Work with management to empower and develop teams or individuals as skills needs or deficiencies are identified
• Create an environment that promotes talent recognition, development as well as agency and individual leadership
• Mentor, coach and facilitate personal and professional staff development wherever possible
• Ensure teams comply with policies, unit standards and administrative and internal communications requirements

• Build and maintain authentic, professional relationships and communicate effectively and efficiently with all internal and external stakeholders (suppliers, collaborators, researchers, donors, etc)
• Train staff effectively; foster a practice of knowledge exchange and peer learning
• Manage internal and external stakeholder expectations and communicate appropriately with initiative and solutions
• Maintain a high standard of successful internal and external stakeholder relations (e.g. negotiations, building productive relationships)
• Escalate issues appropriately, ensuring adequate discretion and risk management, and demonstrate integrated problem-solving
• Effectively manage work processes, the team and relationships in order to maintain high levels of productivity

• Take ownership and accountability for tasks & activities and demonstrate effective self-management
• Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
• Apply knowledge of the organisational systems, structures, policies and procedures to achieve results
• Follow through to ensure that productivity standards are consistently and accurately maintained and provide appropriate resolution for challenges
• Support and drive the organisation’s core values
• Maintain a positive attitude and respond openly to feedback; manage own disruptive emotions and stress
• Take ownership for driving own career development

• Bachelor of Clinical Medical Practice or equivalent

• HPCSA

• At least 1 year of research experience and demonstrate clinical work experience

• Good Clinical Practice
• Excellent clinical skills
• Computer literacy in MS Word and Excel
• Good interpersonal skills and ability to work in a team
• Attention to detail
• Motivated
• Organized
• Friendly and Professional

• Ability to work extended hours
• Ability to work with multiple conflicting deadlines and maintain productivity and high standard of output
• Deadline orientated

• Only if you meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV
• Please Apply Online and complete your registration via our website to enable and protect you as a candidate, and to accept the new POPIA terms and conditions
• This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL
• However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market
• Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position
• Wits Health Consortium will only respond to shortlisted candidates
• Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful
• Closing date: 20 March 2025
• Note: No CV will be accepted after the closing date

• WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto
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