Client Liaison / Assistant to Buyer

SUMMARY:
Have you been in an organisation that imports fashion accessories and the ability to deal successfully with suppliers based in China?

This is a critical role being the right hand to the Director / Senior Buyer. We require your excellent attention to detail, strong communication and organisational skills to intricate requirements working with initiative providing excellent support.

POSITION INFO:
REQUIREMENTS

• Matric plus two years experience
• Experience with buying within a manufacturing concern – Advantageous
• Strong analytical and negotiation skills
• Excellent attention to detail and organizational abilities
• Proficiency in Microsoft Office and familiarity with procurement software
• Excellent communication and customer service skills
• Technically minded and passionate about his industry
• Highly organised, able to work under pressure and results driven
• Valid drivers license and your own transport
• Working hours: 08:30 – 17:00 (Mon to Thurs) 08:30 – 16:00 on a Friday

• Closely assist the buyer in all aspects involved in the buying & selling process
• Critical path management from the start of orders placed until the delivery of goods to the customer
• Attending and taking minutes of all meetings and reviews
• On-going correspondence and communication with suppliers regarding required samples, costings, outstanding submissions, etc.
• Daily correspondence and follow-up with Customers
• Ensuring contracts and documentation from customers are received on time and checking to ensure accuracy
• Arranging deliveries & collections of parcels and documents with couriers to suppliers, as well as follow-up of parcels couriered by suppliers
• Photographing and cataloguing of all samples for reference
• Catalogue all outgoing samples to Customers and ensure all samples are returned timeously
• Assisting the buyer in the setting up of the showroom
• Tidying of rails & assisting buyers in clean-ups and organizing office and showroom
• Updating database / Systems and the detail of the progression of orders placed
• Arranging and follow-up of product testing for specific customers where required and communicating to the customer and supplier where necessary
• Organising and filing of all orders and relevant documents pertaining to the orders
• Ordering of all required trims for each order timeously and following through to ensure trims are ordered within the required timeline
• Assisting buyers in the measuring and quality control of samples / products before submitting them to customers for approval with relevant documentation
• Following up on all outstanding samples from customers and suppliers
• Follow up on Shipment schedules and working closely with the shipping department to communicate where orders are approved and ready for shipment
• General office duties e.g. packing samples away, filing paperwork, replenishing office supplies, answering the phone and passing on messages etc.