Chief Administration Manager

SUMMARY:
Our client, a reputable organisation in Pretoria East, is seeking a highly skilled Chief Administration Manager to provide strategic leadership in administration, facilities management, and operations.

The ideal candidate will have robust experience in managing facilities, financial operations, procurement, and leading a team to support the company’s goals in efficiency, safety, and customer satisfaction.

POSITION INFO:

Key Responsibilities:

1. Health & Safety Compliance

• Collaborate with the SHEQ Manager to implement and maintain health, safety, and environmental policies.
• Ensure compliance with all regulatory requirements to create a safe and healthy workplace.
• Oversee safety audits, risk assessments, and incident investigations to mitigate risks.

2. Facilities Management

• Oversee the management, maintenance, and optimization of building spaces across all branches.
• Coordinate facility renovations, relocations, and upgrades to support business needs.
• Implement policies for space allocation, facility upkeep, and energy efficiency.

3. Procurement & Fleet Management

• Develop and execute procurement strategies to acquire goods and services at optimal costs.
• Manage relationships with vendors and negotiate contracts to support operational goals.
• Supervise fleet management, including vehicle maintenance, insurance, and compliance.

4. Project Management

• Plan, oversee, and manage a variety of projects, including facilities upgrades, new installations, and process improvements.
• Coordinate with cross-functional teams to ensure project milestones and objectives are achieved within budget and on time.

5. Team Leadership & Development

• Lead and mentor a team of administrative and facilities staff, promoting a culture of collaboration, accountability, and professional growth.
• Set performance objectives, conduct regular evaluations, and provide coaching and feedback.

6. Customer Relations Management

• Serve as the point of contact for facilities-related inquiries and issues, ensuring high standards of customer satisfaction.
• Address and resolve customer complaints, ensuring swift responses and effective solutions.

Qualifications and Skills:

• Education: Minimum of a National Diploma in Business Administration, Facilities Management, or a related field.
• Experience: 8-10 years in administration and facilities management, with significant staff management experience.
• Finance Acumen: Strong understanding of financial principles, budgeting, and cost control.
• Project Management: Proven experience in planning, executing, and overseeing projects.
• Leadership Skills: Demonstrated ability to manage and motivate a diverse team.
• Interpersonal Skills: Excellent communication and customer service skills.
• Problem-Solving: Proactive, solutions-oriented approach to challenges.