COMPANY SECRETARY ASSOCIATE (Control & Governance)

SUMMARY:
COMPANY SECRETARY ASSOCIATE (Control & Governance) - Claremont / Newlands, Cape Town Competitive

POSITION INFO:

COMPANY SECRETARY ASSOCIATE (Control & Governance) – Claremont / Newlands, Cape Town

Competitive Package on offer based on relevant qualification and years of experience!

Our Client, a Global Investment Firm is currently expanding their dynamic Company Secretary and Corporate Governance team and is in search of a dedicated and skilled Company Secretary Associate to join them!

Your are a highly organised, structured yet adaptable, client centric and results orientated strategic thinking professional who is driven by high quality standards and someone who thrives in a fast-paced, performance driven environment.

Further to this you possess a high level of integrity, maintaining professional and ethical standards in corporate governance and legal advisory.

Qualifications, Skills & Experience required:

• Bachelor’s degree in Law or LLB or related field

• A qualification in Company Secretarial & Governance would be beneficial
• Minimum 5 years post qualification company secretarial experience is essential and ideally within an Investment / Asset Management / Consulting / Energy / related concern
• Global or multi-national or international experience, having worked with legal entities in multiple jurisdictions is highly advantageous!
• Familiarity with renewable energy investment structures, private equity, and fund management legal frameworks is beneficial
• Experience advising boards, drafting governance policies, and managing corporate governance in regulated environments
• Ability to prepare agenda, draft minutes, compile and maintain secretarial records, company law and filings, supporting internal and statutory audit
• Solid and proven drafting and legal analysis skills
• High level of proficiency in MS Word and MS Excel
• Ability to work with cross-functional teams, including finance, compliance and investment professionals

Key Duties and Responsibilities:

Company Secretary:

• Act as the Company Secretary for the firm and its subsidiaries, ensuring compliance with statutory and regulatory requirements.
• Prepare, plan, schedule and facilitate board and committee meetings, including drafting agendas, board packs, resolutions, minutes and managing matters arising.
• Maintain corporate records, statutory registers, and governance frameworks.
• Advise the board and senior management on corporate governance best practices and regulatory obligations.
• Ensure all board decisions comply with contractual and regulatory obligations with support of the legal team.
• Prepare (with support from legal team), maintain and ensure compliance with board and IC charters for the Group entities and funds.
• Ensure alignment of company governance frameworks with regulatory requirements.
• Oversee the implementation of governance policies, including conflicts of interest, ethics, and transparency guidelines.
• Ensure compliance with constituent documents, corporate governance codes and industry standards relevant to investment and asset management in renewable energy infrastructure.

Entity Establishment:

• Facilitate registration with company registrars and manage filings, corporate records, statutory registers, and annual report submissions.
• Bank account opening.
• Oversee the opening of bank accounts and tax registration processes.

Audit Coordination:

• Respond to internal and external audit requests by providing necessary documentation.

Record Keeping:

• Ensure Company Info Sheet is updated with correct information.
• Maintain Governance Trackers.
• Numbering and referencing of minutes and resolutions.
• Updating Share Point with relevant documents.

Legal Advisory:

• Provide legal counsel on corporate governance.
• Ensure compliance with relevant financial, energy sector, and company laws in jurisdictions where the firm operates.
• Liaise, with support from the compliance team, with external legal advisors, regulators, and industry bodies to stay ahead of legislative changes affecting the business.
• Support regulatory filings, investor reporting, and disclosures to ensure transparency and accountability.

Governance Risk Management:

• Identify, assess, and mitigate legal risks related to corporate governance, and regulatory compliance.
• Implement legal risk management frameworks for corporate governance processes.
  Work closely with compliance teams to develop policies that align with evolving legal and regulatory requirements in renewable energy investments.

KYC:

• Keep up to date with Group company changes and ensure company records are kept up to date for KYC purposes.
• Respond to KYC requests.

To apply for this role, please forward an updated and detailed copy of your CV together with your Degree transcripts (results) to Nicole Spamers: AND Andrea Jones: