SUMMARY:
COMPANY SECRETARY ASSOCIATE (Control & Governance) - Claremont / Newlands, Cape Town
Competitive
POSITION INFO:
COMPANY SECRETARY ASSOCIATE (Control & Governance) – Claremont / Newlands, Cape Town
Competitive Package on offer based on relevant qualification and years of experience!
Our Client, a Global Investment Firm is currently expanding their dynamic Company Secretary and Corporate Governance team and is in search of a dedicated and skilled Company Secretary Associate to join them!
Your are a highly organised, structured yet adaptable, client centric and results orientated strategic thinking professional who is driven by high quality standards and someone who thrives in a fast-paced, performance driven environment.
Further to this you possess a high level of integrity, maintaining professional and ethical standards in corporate governance and legal advisory.
Qualifications, Skills & Experience required:
- Bachelor’s degree in Law or LLB or related field
- A qualification in Company Secretarial & Governance would be beneficial
- Minimum 5 years post qualification company secretarial experience is essential and ideally within an Investment / Asset Management / Consulting / Energy / related concern
- Global or multi-national or international experience, having worked with legal entities in multiple jurisdictions is highly advantageous!
- Familiarity with renewable energy investment structures, private equity, and fund management legal frameworks is beneficial
- Experience advising boards, drafting governance policies, and managing corporate governance in regulated environments
- Ability to prepare agenda, draft minutes, compile and maintain secretarial records, company law and filings, supporting internal and statutory audit
- Solid and proven drafting and legal analysis skills
- High level of proficiency in MS Word and MS Excel
- Ability to work with cross-functional teams, including finance, compliance and investment professionals
Key Duties and Responsibilities:
Company Secretary:
- Act as the Company Secretary for the firm and its subsidiaries, ensuring compliance with statutory and regulatory requirements.
- Prepare, plan, schedule and facilitate board and committee meetings, including drafting agendas, board packs, resolutions, minutes and managing matters arising.
- Maintain corporate records, statutory registers, and governance frameworks.
- Advise the board and senior management on corporate governance best practices and regulatory obligations.
- Ensure all board decisions comply with contractual and regulatory obligations with support of the legal team.
- Prepare (with support from legal team), maintain and ensure compliance with board and IC charters for the Group entities and funds.
- Ensure alignment of company governance frameworks with regulatory requirements.
- Oversee the implementation of governance policies, including conflicts of interest, ethics, and transparency guidelines.
- Ensure compliance with constituent documents, corporate governance codes and industry standards relevant to investment and asset management in renewable energy infrastructure.
Entity Establishment:
- Facilitate registration with company registrars and manage filings, corporate records, statutory registers, and annual report submissions.
- Bank account opening.
- Oversee the opening of bank accounts and tax registration processes.
Audit Coordination:
- Respond to internal and external audit requests by providing necessary documentation.
Record Keeping:
- Ensure Company Info Sheet is updated with correct information.
- Maintain Governance Trackers.
- Numbering and referencing of minutes and resolutions.
- Updating Share Point with relevant documents.
Legal Advisory:
- Provide legal counsel on corporate governance.
- Ensure compliance with relevant financial, energy sector, and company laws in jurisdictions where the firm operates.
- Liaise, with support from the compliance team, with external legal advisors, regulators, and industry bodies to stay ahead of legislative changes affecting the business.
- Support regulatory filings, investor reporting, and disclosures to ensure transparency and accountability.
Governance Risk Management:
- Identify, assess, and mitigate legal risks related to corporate governance, and regulatory compliance.
- Implement legal risk management frameworks for corporate governance processes.
Work closely with compliance teams to develop policies that align with evolving legal and regulatory requirements in renewable energy investments.
KYC:
- Keep up to date with Group company changes and ensure company records are kept up to date for KYC purposes.
- Respond to KYC requests.
To apply for this role, please forward an updated and detailed copy of your CV together with your Degree transcripts (results) to Nicole Spamers: AND Andrea Jones:
