Bookkeepers & Accountant

SUMMARY:
Bookkeeper/ Accountant 

R15 000 - R25 000

Brief Description 
Our client within the Mining and Equipment industry located in Pretoria East is looking for an office administrator/bookkeeper to join their team as soon as possible

POSITION INFO:
Minimum requirements:
Financial Duties Include (But Not Limited To):

• Maintain and ensure accurate and up-to-date financial records are maintained.
• Record daily financial transactions, including purchases, expenses, receipts, and sales.
• Assist in the preparation of financial statements such as balance sheet and income statements.
• Analyse financial data to provide insights for future financial planning.
• Assist senior accountant (external) in the preparation of monthly management accounts and collaborating with independent auditors to compile the annual financial statements.
• Debtors – Assist with customers and quotations where required, process invoices and reconcile and send out customer statements.
• Creditors – Managing suppliers, issuing of purchase orders, placing orders with suppliers, processing of supplier invoices, account reconciliations and filling in, compiling supporting documents and submitting credit applications to suppliers.
• Daily capturing and reconciliation of bank statements.
• Imports – Detailed costing of import shipments within the ERP system and reconciliation of customs VAT.
• Inventory – Management of physical inventory as well as on the system and ensure monthly stock takes take place and inventory is maintained and kept accurate.
• Exports – Prepare the necessary documents for export shipments and liaising with freight forwards for customers clearance and export requirements.
• Maintaining staff files and contracts.
• Assist with monthly payroll preparation as well as leave management.

• Front desk customer service, including answering phones.
• Manage schedules for appointments and deadlines.
• Assist with agendas, travel arrangements, appointments etc.
• Carrying out clerical duties such as answering phone calls, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
• Track stock of office supplies and place orders when necessary.
• Maintaining general office files and filing requirements, including job files, vendor files, and other files related to the company’s operations by keeping an organized file system.
• Scan and upload documents onto the server.
• Performing other relevant duties when needed.
• Manage drivers and vehicles including licence renewals.
• Executive support to the Managing Director.
• Management of both supplier and customer orders and ensure orders are received or shipped in a timely and neat manner.

• Proven experience as a Bookkeeper and Office Administrator or similar role.
• International trade and import & exports experience highly beneficial.
• Good understanding of accounting and financial reporting principles and practices.
• Ability to work well independently with integrity and with little to no supervision.
• Be fluent and well spoken in both English and Afrikaans with good communication skills – both written and verbal.
• Showcase eagerness and willingness to learn and grow with the company.
• Excellent organizing abilities and exceptional attention to detail.
• Proficient in a variety of computer software applications including Microsoft Office.
• Comfortable handling confidential information.
• Able to quickly learn and adapt to new software and processes.
• Strong verbal, numerical, and written communication skills.
• Strong process, planning, organizing, and record-keeping skills.
• Superb organizational and time management abilities.
• Detail-oriented (strong attention to detail), goal-oriented, and task-driven.
• Ability to multitask and to work without supervision.
• Reliability and honesty.
• Ability to function well in a high-paced and at times stressful environment.
• Willing to work flexible hours as and when required.

• Matric or Grade 12.
• Associate degree in Accounting / Relevant Diploma / Relevant Certificate
• Qualifications (ACA, ACCA, or CIMA) is a plus but not required.
• BSc/Ba certificate in accounting, finance, or relevant field is a plus but not required.
• A minimum of 3-5 years’ experience in similar roles.
• Proficiency in using accounting software or ERP systems.
• Advanced level Excel skills.
• International trade and import & exports experience highly beneficial