Bookkeeper / Branch Administrator

SUMMARY:
Bookkeeper / Branch Administrator

POSITION INFO:
Qualification

• Matric
• Accounting Qualification an advantage

• 3 - 5 Years' experience ensuring that the books of accounts are accurately kept to represent the correct figures for the company
• Experience in full Debtors and Creditors
• Oversee all aspects of administration and to stand in as Branch Manager when the Manager is unavailable
• Computer literate on Excel, Word, PowerPoint and Accounting Systems

• Producing daily / weekly / monthly reports to head office as required.
• Passing standard journals for good bookkeeping procedures regarding provisions, accruals etc.
• Producing correct and accurate figures in the month pack for Manager and Head Office to know the financial position on a monthly basis.
• Preparation of necessary documents for interim and year-end audit.
• Preparing sheets for stock-take, capturing counts and printing variances.
• Daily reconciliation from bank statements to cash book and processing of discrepancies.
• Providing head office with all necessary financial and administrative information, for example the year end pack, to complete their task of consolidating the group’s figures.
• Completion of VAT return / payable via e-filing.
• Sustaining the Assets register and do yearly fixed asset count / reconciliation confirmation.
• Liaison with head office concerning information needed from / sent to regarding employees.
• Preparing and capture Salaries, monthly wages and weekly wages and consolidate on yearly return.
  Payment monthly to Head Office for salaries.
• Balance and check clearing account in agreement with head office.
• Providing head office with all necessary financial and administrative information as required to complete their task of setting year-end packs.
• Do budget for new financial year, assist and collaborate with Manager until finalized.
• Assist in any other duty that may be reasonably required.
• assist, guide and check the Debtors/Creditors Clerk to manage customer accounts in such a way as to ensure the accuracy of information, quality of debt and to meet customer satisfaction levels.
• Completion of application for credit from creditors and providing necessary information as required by them.
• Checking monthly creditor/sundry payments prepared by creditors department and loading them on the banking system.